3 Office Administrators Jobs in Kenya

OFFICE ADMINISTRATOR – THREE
(3) POSTS- V/NO. 64 /2021

 Gross Salary: 
Ksh. 121,851 – 185,534 p.m PSC 4
(Salary includes 60% basic pay and 40% allowances) Annual
leave:  30 working days per financial year

Medical Cover:  As
provided by the Commission.

Terms of service:  Three
(3) years contract renewable subject to satisfactory performance

Qualifications

 For appointment to this
grade, a candidate must have a Bachelor’s 
degree in Office
Management or its equivalent and comparable qualification from a recognized
university.

Duties and Responsibilities

 Duties and responsibilities
at this level will include:

  • Producing documents, briefing papers, reports and
    maintain confidential documents in support of the department;

  • Organizing, maintaining diaries, making
    appointments for efficient departmental time schedules;

  • Dealing with incoming, outgoing mails, calls, all
    correspondences on behalf of the managers as first level of communication;

  • Devising and maintaining office systems that
    include data management and files for efficient records preservation;

  • Drafting departmental meeting minutes and
    transcribe them into internal letterheads and templates for sign off by
    the managers;

  • Communication and   
    following   up   on   
    issues   that    require  
    inter   departmental coordination for the engagement of various
    stakeholders;

  • Answering departmental telephone lines and direct
    lines and directing them to the respective recipients for further action;

  • Arranging for departmental staff travel to include
    itineraries, bookings and  hotel reservations;

  • Coordinating staff allowances including per diem
    for planned departmental travel on official assignments;

  • Maintaining up to date file systems in the
    department and tract file movement out of department for accountability;
    and

  • Requisition for departmental user items like
    stationery and hospitality items for use by the staff

How to Apply

Interested and qualified
persons are requested to make their applications 
ONLINE through the Commission
website: 
www.publicservice.go.ke or jobs portal: www.psckjobs.go.ke Please Note:

  • Applicants should provide all the details
    requested for in the advertisement. It is an offence to include incorrect
    information in the application. Details of academic and professional
    certificates not obtained by closure of the advert should not be included

  • Only shortlisted and successful applicants will be
    contacted

  • Canvassing in any form will lead to automatic
    disqualification

  • The Public Service Commission is committed to
    implementing the provisions of the Constitution – Article 232 (1) on fair
    competition and merit, representation of Kenya’s diverse communities and
    affording equal employment opportunities to men and women, members of all
    ethnic groups and persons with disabilities. THEREFORE, PEOPLE WITH DISABILITIES,
    THE MARGINALIZED AND THE MINORITIES ARE ENCOURAGED TO APPLY

  • Shortlisted candidates shall be required to
    produce originals of their National Identity
    Card, academic and professional certificates and transcripts during

  • It is a criminal offence to present fake
    certificates/documents.

Applications should
reach the Commission on 
12th April 2021 latest 5.00 pm (East African Time)

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