Accountant Job in Kenya

AFEX, provides camp
construction, catering, management and logistics support to the Oil&Gas,
Mining, UN and NGO sectors in some of the most remote and hostile corners of
Africa.  With headquarters in Nairobi, Kenya, AFEX provides international
standard service delivery combined with 30 years of regional operational
experience. The AFEX Team is dedicated to ensuring clients have peace of
mind that their projects will run on schedule and to budget with their
personnel being cared for to the international standard.  The company
wishes to recruit competent, innovative and self-driven person to fill the
following position:



ACCOUNTANT

The successful candidate
will work within a team responsible for a wide range of accounting, record
keeping, reporting and general commercial tasks to support the accounting and
finance function of the Company. Generally, the Accountant is in-charge of the
logging and processing of purchase invoices, payment of suppliers, control of
supplies and equipment, the issuance of sales invoices and collection of
revenue as well as the compliance with statutory obligations and the
maintenance of accounting records. The successful candidate will be report to
the Financial Controller.

Responsibilities

Payables

  • Code and post purchase ledger invoices.

  • Perform supplier statement reconciliations.

  • Ensure staff expenses and credit card claims are
    processed in line with the Company’s policy.

  • Act as custodian of the petty cash float.

  • Prepare payment runs (bank transfers and cheques).

  • Maintain supplier accounts and act as the
    suppliers’ point of contact to resolve payment queries.

  • Process all invoices within 24 hours of receipt
    ensuring that they are logged and/or posted on to the accounting system in
    accordance with established procedures and simultaneously action all
    invoice queries.

  • Scan and file invoice documents and perform other
    such functions as may be required from time to time.

Inventory

  • Compile and review source documents such DNS,
    SIRS, Local Purchase Orders as well as GRVS for completeness and accuracy,
    and prepare reports.

  • Review the replenishment of inventory levels for
    the Company, assist in the generation of target-based reports on weekly
    and monthly basis for management  decision making, consistently
    tracking stock in transit, and regularly updating camps on their stock
    status.

  • Coordinate monthly stock counts, cross checking
    for variances between the data entered in SAGE and actual physical
    documents to maintain high recording standards and perform monthly
    inventory reconciliations.

  • Review inventory usage and ensure utilization of
    stock is done in a sequential manner.

  • Review for any variances with the purpose of
    rectifying any anomalies and getting explanations for the variances for
    onward review and guidance from management.

  • Ensure timely input and postings of inventory
    issues, receipts and transfers to ensure up to date reports can be
    generated at any time and enable F&B to be able to produce accurate
    reports.

  • Review the day-to-day tasks and inventory
    management processes and bring to the attention of the Financial
    Controller any irregularities immediately, with an aim of correcting and
    developing solutions going forward.

  • Prepare and distribute daily, weekly, monthly and
    ad-hoc inventory levels and consumption reports.

  • Providing internal and external personnel with
    appropriate monthly reports well suited for audits.

  • Month closing journal entries and reconciliations.

  • Assisting in the improvement in internal controls
    related to inventory and verifying accuracy of costs.

Treasury


  • Assist in cash control, management and
    reconciliations.

  • Preparation of daily cash flow forecasts, and
    reporting on variances between actual and forecast balances.

  • Review the coding of cash transactions to ensure
    postings are made to the correct ledger accounts, and ensure manual cash
    ledgers reconcile to accounting records.

  • Complete bank reconciliations for multiple
    accounts for all entities and resolve any problems.

  • Establish and maintain an effective working
    relationship with all banking partners.

  • Review monthly bank analysis statements and
    prepare journal entries for posting.

  • Investigate any unusual cash items and bring to
    the attention of the Financial Controller.

  • Prepare and manage monthly VAT schedules for cash
    purchases & sales.

Revenue

  • Preparing invoicing and collection analysis for
    customers.

  • Ensure evidence of revenue recognition is timely
    and properly secured.

  • Responsible for monthly close on revenue
    accounting to ensure proper recognition or deferral of revenue.

  • Ensure the timely preparation of journal entries,
    supporting schedules, and reconciliations for revenue.

  • Assist in the generation, implementation and
    compliance of revenue recognition policies and procedures.

  • Review customer contracts and amendments for
    billing rate structures and other financial terms.

  • Contribute to the forecasting process and actual
    to forecast variance analysis for revenue.

General

  • Prepare revenue and payables write-ups and
    supporting documentation and be the key interface with the Company’s
    external auditors during the annual audit of revenue.

  • Drive continuous process improvement.

  • Contribute to the team’s performance by ensuring
    that no backlogs occur and that the Financial Controller is fully informed
    of all potential problem situations.

  • Adhere to all agreed procedures and controls and
    review and update policies and procedures.

  • Understand the AFEX requirement for QHSE in the
    workplace including employee and team responsibilities, to ensure
    continuous adherence to QHSE policies, procedures and work instructions
    and to proactively promote a quality, health and safety approach in all
    areas of your work.

  • Assist other members of the Finance team in
    carrying out jobs as and when required.

  • Ad-hoc duties in special projects and ad-hoc
    requests to support the business.

Skills & Competencies

The successful candidate
must be excellent in oral and written communication with strong interpersonal
skills. Must be self-driven and able to work without supervision.  Capable
of delivering high quality, accurateand timely results. Must have excellent IT
skills and be able to prioritise.  Excellent time-management, to deliveragainst
short deadlines with attention to detail.

Qualifications

  • CPA (K)

  • At least 3 years’ working experience in a similar
    role in a busy accounting department

  • Knowledge of accounts procedures especially
    accounts payable

  • Experience working with SAGE accounting software

How to Apply

Applicants meeting the
above requirements should send their their CV, letter of application giving
full details of qualifications, experience and full contact address,
e-mail address and names and contact details of three referees by close of
business Friday, 3rd July 2020 to [email protected]

Availability: 
Immediately

NB:  Please include
the 
POSITION TITLE in the subject line of your email.

Only shortlisted
candidates will be contacted for the interview.

  • least 3 years’ working experience in a similar
    role in a busy accounting department

  • Knowledge of accounts procedures especially
    accounts payable

  • Experience working with SAGE accounting software
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