Accountant Job in Nairobi, Kenya

AICCAD is a child focused organization seeking to recruit a Grants Accountant for our GICEP
Program in Homabay County to be based at the Nairobi Office.



AICCAD is implementing a 3 year funded project through Help A
Child Organisation which seeks to improve the physical, spiritual, mental,
psychological and social wellbeing of children and youth in Gwassi Division,
Homabay County by the year 2019 through increased social resilience of 5,400
households in Suba South Sub County, improved access to education for 2,800
children in pre-primary, Primary and Secondary school in 70 villages and lastly
through increased participation of 2,450 youths aged 15 – 30 years from Suba
South Sub County in socio-economic activities.

Reporting to the Financial Controller, the Grant Accountant is
responsible for enforcing stringent financial controls, systems and procedures
to ensure financial accountability for all HACA grants in AICCAD.

Specific
Responsibilities:

·        
Budgeting – preparation, monitoring and management of annual,
bi-annual, quarterly and monthly budgets for the projects to ensure good
stewardship and accountability of resources

·        
Capacity building – Build capacity of project staff on grants
management, procurement, cash management, risk management among others

·        
Grant management – disseminate to other staff the grant
obligations and ensure compliance to grant requirements and with all Kenyan
laws and regulations

·        
Procurement – prepare quarterly procurement plans and facilitate
project procurement in line with grant procurement guidelines

·        
Finance administration – Responsible for managing grant
liquidity ensuring there is adequate liquidity for implementation of grants
objectives; managing project staff advances and ensuring they are accounted for
as per laid down policy; facilitate preparation of grant payments while
ensuring all supporting documents as per grant work plans and agreements are in
place; upload payments accurately onto the accounting system; ensure all grants
documents are well filed and all information therein is shared with relevant
staff; ensure all payroll payments charged to the grant are accurate, and all
statutory deductions are remitted on time; ensure all staff have the necessary
insurance covers; oversee inputting and updating financial and grants
information onto the Project connect; responsible for Petty cash management and
reconciliations thereof

·        
Asset management – provide oversight for grant assets ensuring
they are reconciled, well managed (including review of vehicle/motorcycle
logbooks), efficiently utilized, logged to the system and insured.

·        
Reporting – Preparation of annual, bi-annual, quarterly and
monthly project financial reports, budget variance reports including variance
explanations, management reports, donor reports and all reconciliations there
of

·        
Communication – Responding/acting on all donor concerns/queries
and clarifications while ensuring all audit and donor recommendations are acted
on in time.

·        
Audit – Facilitating project/grants internal and external audits
– make available all required project audit documents, respond to various audit
queries, develop an action plan to implement all audit recommendations, provide
an update on implementation of audit recommendations within the quarterly,
bi-annual and annual reports.

Key Result Areas.

·        
Financial results are achieved as per the approved budgets and
grant agreements.

·        
Project staff capacity enhanced to comply 0 with all grant
obligations.

·        
Project procurements conducted as per the approved procurement
plans, budgets and grant agreements.

·        
Timely, effective and efficient finance administrative services
offered to staff and projects

·        
Up to date asset register maintained as per the approved grant
agreement requirements

·        
Accurate, quality, and timely financial reports prepared that
provides justification for financial resources allocated to accomplish project
objectives

·        
Timely feedback and response provided on all project related
financial queries

·        
Up to date audit recommendation plan implemented.

Supervisory
Responsibilities:
 None.

Required
Qualifications and Experience:

Academic
Qualifications

·        
Bachelor’s Degree in Accounting / Finance.

·        
Certified Public Accountant of Kenya (CPA-K)

Knowledge

·        
Minimum of Five years relevant work experience, three of which
should be in a busy NGO or related funding setup

·        
Good Financial management skills , attention to details, a team
player and able to work under pressure

·        
Experience in multi-donor projects budgeting and reporting.

·        
Ability to set up and maintain financial systems, develop
internal control procedures;

Skills and Abilities

·        
Hands on experience in computerized accounting applications /
software and proficient in Excel

·        
Ability to work flexibly and adapt to changing demands and
circumstances.

·        
Be conversant with Kenyan taxation laws and ability to prepare
income tax returns.

·        
Be willing to travel to the Field.

Disclaimer: This job description
is not an exhaustive list of the skill, effort, duties, and responsibilities
associated with the position.

How to Apply

When applying; please attach your Cover Letter & CV
including salary expectation, day-time contact phone numbers, as well as names
and contact information of three professional references.

The deadline for receiving the applications will be on 17th July
2020 at the close of Business 5.00 p.m.

Kindly send your CV & Cover Letter to [email protected]

Only Shortlisted candidates will be contacted.

Visit our website on www.aiccad.org for more information.

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