Deal of the day

Accounts Assistant Job in Kenya

Sphinx Pharmaceuticals
ltd is a pharmaceutical manufacturing and distribution company. Sphinx
manufactures human and veterinary medicine as well as distribution of these
products.

Applications from qualified
candidates are invited to fill the following position:

TITLE: ACCOUNTS ASSISTANT (ACCOUNTS
PAYABLES)

DEPARTMENT      
: FINANCE

REPORTS
TO          : CHIEF ACCOUNTANT

DUTY
STATION     :  NAIROBI

SUPERVISE            
: NONE / INTERNS (AS & WHEN REQUIRED)

 Job Summary

Working closely with the
Head of Finance ensure that accounts Payables are managed in line with
financial processes and procedures

 Responsibilities

  • Reconciling supplier accounts for any reconciling
    items/transactions to get the correct and updated statement

  • Reconciling customer balances as per individual
    listing and control accounts

  • Prepare schedules for internal and external
    auditors as required and ensure QMS and financial audit queries are
    addressed and closed out within the agreed time frames.

  • Audit Suppliers’ invoices and ensure the system is
    up-to-date.

  • Clear all outstanding reconciliation items within
    the month including other non-trade Payables.

  • Maintain accounts Payables files, manage Suppliers
    files, correspond with suppliers on missing documentation, investigate,
    and resolve queries and process approved adjustments.

  • Reconcile expenses, prepare analysis of accounts
    and present management reports (aged creditors, payments reconciliations,)
    and ensure that all suppliers Remittance are prepared by the 30th of every month.

  • Monitor Supplier account details for non payments,
    delayed payments and other irregularities.

  • Maintain a system of policies and procedures that
    impose an effective level of control over creditors activities.

  • Ensure that proper cash controls are adhered to as
    per company policies and control procedures.

  • Receipt of suppliers bills, verification and
    request for approval. Posting and filing the approved invoice voucher in
    outstanding/unpaid invoice file

  • Analyze all company costs Comparing with the
    budget costs and escalating to the Chief Accountant for course of further
    action

  • Posting cheques in the system while ensuring
    correctness of the information.

  • Report on Aged Payables plus other ad hoc
    reporting where applicable

  • Any other responsibility as may be assigned from
    time to time

 Key Performance
Indicators  

  • Timely reconciliation and release of remittance
    advice by 30th of the every month

  • Accurate and up-to-date information on Supplier
    accounts

  • Ensure Supplier complaints on account matters are
    recorded and sorted out in 48 working hours.

  • Accounts Payable Turnover

  • Ensure timely preparation of Audit schedules and
    timely response to all audit queries raised.

 Qualifications

  • Bachelor of Commerce/Accounting or Bachelor of Business
    Administration degree

  • CPA 2

  • Proficient in relevant computer applications

  • Knowledge of accepted accounting practices and
    principles

  • Over three (3) years’ experience in a similar
    position.

How to Apply

If you meet the above
qualifications, send application, a detailed CV, three (3) referees &
indicate Current and Expected Gross Salary to [email protected] not later than
Close of Business, 
22nd July 2021.

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