Admin Assistant Job in Kenya

Title: Admin Assistant- Human rights organization


Reporting to: Finance & Operations Director,

Location: Nairobi, Kenya,

Type of Contract: Part-time – 3 days a week – 1 Year
Contract,

Our client is a well-established Human
rights organization that provides technical support to women’s rights
organizations. They seek to recruit an efficient highly organized
administrative assistant who will work with the team to ensure that the backend
support needed for a functional organization is soundly managed.

Responsibilities

  • Maintain office supplies inventory by checking
    stock to determine inventory level; anticipating needed supplies;
    evaluating new office products; placing and expediting orders for
    supplies; verifying receipt of supplies.

  • Carry out general administrative duties and
    maintaining cloud and manual filing systems.

  • Perform day to day errands, office shopping,
    handle and report on petty cash;

  • Maintain official vehicle service records,
    liaise with service providers, vehicle insurance providers and maintain up
    to date records at all times;

  • Maintain and manage client database with
    details of deals, contracts, and payments.

  • Assist with the overall maintenance of the
    company and its offices as well as maintain office equipment and supplies.

  • Attend to visitors and walk-in clients, handle
    telephone calls

  • Prepare qualitative and quantitative monthly
    reports detailing all pertinent areas of work and those needing attention,
    recommending efficient and effective solutions to challenges faced for review
    by Finance director and or Management where need be;

  • Facilitate travel arrangements for staff,
    stakeholders and coordinate their hotel accommodations during official
    travel.

  • Work close with HR to manage all staff records
    and maintain a database of staff travel information.

  • Maintain professional relationships with at
    least three travel agencies for ticketing purposes.

  • Ensure timely visa processing, ticketing, DSA
    calculation and disbursement of entitlements before any official travel.

  • Guide staff and provide necessary
    documentation for visa processing in liaison with Finance and HR

  • Any other duties that may be assigned by the
    Finance Director.

Qualifications

  • Must have a Degree in Administration, Business
    Management with 2 years’ minimal experience in a similar role is required.

  • Diploma in Secretarial or Office Management
    related qualifications with over 5 years’ experience.

  • Excellent organizational skills and ability to
    multitask

  • Excellent communication skills in a culturally
    diverse setting;

  • Good time management, planning and
    organisation skills;

  • A general understanding of gender equality and
    women’s rights issues in Africa.

  • Excellent inter-personal, writing and
    negotiation skills;

  • Experience working in a virtual work
    environment an added advantage

  • Experience working with confidential
    information and ensuring same at all times.

How to apply

If you are up to the challenge, possess
the necessary qualification and experience; please send your CV only quoting
the job title on the email subject, quoting the job title in the email subject (Admin Assistant-human rights organization)
to 
[email protected] before Monday 11th May 2020.

Kindly indicate the current/last salary
on your CV.

N.B: We do not charge any fee for
receiving your CV or for interviewing. Only applicants meeting the strict
criteria outlined above will be contacted.
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