Admin Assistant Job in Kenya (And HR)

Department: Human Resource & Administration

Directorate: Corporate Services
KDIC Grade: KDIC 7

You will implement
policies, strategies, procedures and programs in the provision of effective and
efficient administrative services at the Corporation.

Key Responsibilities

Operational Responsibilities

  • Processing external, internal incoming and
    outgoing correspondences and other offices within the KDIC;

  • Maintaining divisional records by maintaining a
    filing system and dispatch of mail.

  • Drafting letters, memos for approval and
    signature;

  • Preparing responses to simple routine
    correspondences;

  • Purchasing, receiving and storing the office
    supplies ensuring that basic supplies are always available;

  • Maintaining office diary;

  • Taking oral dictation;

  • Handling telephone calls and appointments;

  • Coordinating the maintenance of office equipment;

  • Updating and ensuring the accuracy of the
    division/department’s databases;

  • Back-up electronic division/department files using
    proper procedures;

  • Making travel, meeting and other arrangements for
    designate staff and requesting online air tickets;

  • Ensuring general office cleanliness;

  • Compiling and maintaining staff leave records and
    maintain attendance register for interns;

  • Supporting in Conference/Workshop Secretariat
    Team;

  • Maintaining proper record of correspondence and
    file movement; and

  • Ensure security of office records, documents and
    equipment.

Qualifications

  • Bachelor’s Degree OR Higher Diploma in Secretarial
    studies, Business or related field from a recognized institution.

  • Certificate in computer applications from a
    recognized institution.

  • Work experience required:At least four (4) years
    relevant work experience in a similar role.

Functional Attributes

  • Customer relations skills

  • Communication skills

  • Interpersonal Skills

  • IT skills

How to Apply

Apply for the job here

Interested candidates,
who MUST be Kenyan citizens, should submit their applications including copies
of their academic and professional certificates, a copy of the National
Identity Card or valid Passport, an updated Curriculum Vitae (CV) detailing
current  position, qualifications, working experience, current and expected
salary, a working email and a daytime telephone number. The CV should also
include the email and telephone contacts of three (3) professional referees who
can speak on your competence, character and integrity.

Other Key Requirements

Shortlisted candidates MUST
present and satisfy the requirements of Chapter Six of the Constitution of
Kenya 2010 during the interviews by providing original copies of the following
documents:

  • A Certificate of Good Conduct from the Directorate
    of Criminal Investigations (DCI);

  • A Clearance Certificate from the Higher Education
    Loans Board (HELB);

  • A Tax Compliance Certificate from the Kenya
    Revenue Authority (KRA);

  • Clearance certificates from the Ethics and
    Anti-Corruption Commission (EACC) i.e. Completed First Schedule (s.13) and
    a self-declaration form; and

  • A Clearance Certificate from an Approved Credit
    Reference Bureau (CRB) in Kenya.

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