Administration Assistant Job in Kenya – NGO

JOB ADVERTISEMENT

Position: Administration Assistant

Department: Operations

About CFK:

Established in 2001,
Carolina for Kibera (CFK) works in partnership with communities to fight
extreme poverty through an innovative, community-based platform focused on
long-term youth leadership development and life- saving public health.

Job Description:

The jobholder will
support the implementation of processes and practices across the organization.
The specific duties of an Adminstrative Assistant include provision of
front-desk service and telecommunication services.

Department:

The operations
department is committed to implementing and maintaining the highest standards
of efficiency and integrity in daily administration, logistics, procurement,
asset management and IT for all field offices.

Essential Job Responsibilities

1. Operations:

• Assist in filing of Administration data
and reports.


• Assist in facilitation of monthly staff
trainings/meetings.


• Arrange for local staff travels as
needed including bookings, transport etc.


• Support the inventory management of
supplies.

2. Reception:

• Receiving calls and directing them
appropriately.


• Monitoring of all visitors to the
office; assistance to visitors by providing directions and accurate information
related to CFK.


• Operation and management of the
telephone switchboard in accordance with appropriate protocol Including weekly
check and test of all lines.


• Management and planning of the front
desk coverage.



• Receive and sort deliveries.

3. Physical Resource Coordination:

• Liaise with the Office Assistant and
cleaners to ensure that cleaning of the office is up to date.


• Assist in bookings for Conference
Facilities.


• Maintenance of recording information in
the system, solution of minor technical problems and reporting to telephone
service provider for regular maintenance and repair.

Qualifications:

  • At
    least a Diploma in Operations Management, Business Administration or an
    equivalent

  • A
    minimum of 2 years’ experience in front desk operations, administration,
    logistics or related area is required.

Competencies:

  • Knowledge
    Management and Learning; Actively works towards continuing personal
    learning and development in one or more practice areas, acts on learning
    plan and applies newly acquired

  • Development
    and Operational Effectiveness; Ability to perform a variety of standard
    tasks related to front desk service, telephone communications service and
    updating of staff information, Good knowledge of administrative rules and
    regulations and Good IT background.

  • Leadership
    and Self-Management; Focuses on result for the client and responds
    positively to feedback, consistently approaches work with energy and a
    positive, constructive attitude, Remains calm, in control and good humored
    even under pressure.

How to Apply:

Send a cover letter and
resume with reference ADMINSTRATION ASSISTANT to 
[email protected] on or before 28th
February 2021.
 

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