Administrative Officer Job in Kenya

Title: Administrative Officer

Location: Nairobi

Job Description

Ananda Marga Universal
Relief Team (AMURT) is a voluntary charitable nongovernmental organization,
registered in Kenya as a non-profit organization in 1993. AMURT has implemented
over 22 projects countrywide and has supported and worked with local
communities, local administration and organizations offering development
services.  AMURT’s focus areas are emergency relief, OVC support,
education, health care, income generation and capacity building, HIV/AIDS,
MNCH, TB control, Nutrition, WASH and Non-Communicable Diseases (NCD) in 9
counties. AMURT is located in Central region, Nyanza region, Samburu County and
Coastal region of Kenya.

AMURT recently won an
award for 
KENYA HEALTH PARTNERSHIPS FOR QUALITY SERVICES (KHPQS)-OVC/DREAMS program,
dabbed Tujitegemee
project
 and seeks to recruit the following positions based
in Mombasa and Kilifi Counties.

Responsibilities

  • Provide overall coordination to ensure effective
    administrative, human resource and logistic support is the project team.

  • Support the D/COP in smooth planning and
    implementation of the Tujitegemee project on all administrative assignments

  • Maintain professional communication externally and
    internally.

  • The person will be the key link between the Human
    Resource Manager at AMURT HQ and the Tujitegemee staff with guidance of
    the D/COP on all staffing and welfare matters

  • Ensure smooth operation of the office by ensuring
    the working environment is conducive and that all essential service is
    provided on office requirements, services provision on internet, cleaning,
    security, utilities and other needs as per contractual obligations

  • Coordinate communication including email
    correspondence as guided by COP

  • Work closely with all staff to ensure meetings and
    facilitation is well coordinated with adequate preparations done through
    bookings and recording of visitors

  • Support on all logistics requirements for staff
    requests on use of office vehicles for official use by adhering to
    procedures

  • Supervise the project drivers to ensure smooth
    facilitation

  • Liaise with Nairobi procurement team to ensure all
    vehicles are well maintained, repaired and meet the minimum traffic
    requirements as per the Traffic Act

  • Support procurement team on office purchases that
    are below the procurement processes threshold by use of petty cash

  • Guide and direct the office support staff on all
    parcels management by ensuring they are timely submitted and delivered for
    smooth program implementation

  • Coordinate all procurements requests for the
    program by ensuring they are timely done and submitted for processing,
    approvals and delivered on time

  • Custodian of office administrative documents including
    minutes (including documenting of senior management meeting minutes) by
    maintaining all necessary office records and timely sharing them with the
    relevant teams when required

  • Custodian of all office assets, receipts,
    recording, repairs and periodical verification and maintenance of the
    register

  • Track administrative timelines to ensure all
    agreements are renewed in good time as appropriate

Qualifications

  • Bachelor’s degree in Business Administration or
    Business Management or relevant degree.

  • At least 6 years of experience in same or similar
    role

  • Proven experience working in an office environment
    supporting Human Resource, Procurement and logistics

  • Experience supporting large donor funded project
    is an advantage

  • Proficiency in all Microsoft Office applications.

  • Working knowledge of business management.

  • Excellent organizational and communication skills.

  • Exceptional customer service skills.

  • Experience using MS Windows and MS Office packages
    (Excel, Word, PowerPoint).

External: Representatives of
the GOK, other consortium members, LIPs, other stakeholders including service
providers.

Disclaimer: This job
description is not an exhaustive list of the skill, effort, duties, and
responsibilities associated with the position.

How to apply

All applicants should urgently
email a letter of application, CV, certificates and relevant testimonials to
 [email protected] by 11th April 2021 indicating current
and expected Salary. Candidates should clearly indicate the position applied
for and its Reference number as the email subject. 
Interview will be done on a
rolling basis and
 Only short listed candidates will be contacted
. Canvassing will result
to automatic disqualification.

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