Administrative Secretary Job in Kenya

SENIOR ADMINISTRATIVE
SECRETARY, JOB GRADE – EACC “8” (1 POST), REF: EACC/HR&A/SAS/8


Reporting to the Deputy Director, Human Resource Management

This position is
responsible for the provision of the secretarial and administrative support to
the Commission to ensure effective and efficient delivery of service.

Responsibilities

  • Managing
    office protocol to ensure compliance with the laid down procedures;

  • Planning,
    organising and managing workshops and events on behalf of the office
    holder to ensure smooth operations during the workshops;

  • Formatting
    and editing presentations and speeches for the office holder;

  • Preparing
    and managing travel itineraries including accommodation arrangement and
    visa application;

  • Providing
    word processing and secretarial support including recording dictation in
    shorthand;

  • Managing
    office filing to ensure proper storage;

  • Maintaining
    the condition of the office and arrange for necessary repairs to ensure a
    conducive work environment;

  • Ensuring
    security of office records and equipment;

  • Receiving
    and directing clients as the first point of contact for the office;

  • Receiving,
    filtering and handling telephone calls to facilitate communication;

  • Managing
    the office holder’s diary and appointments;

  • Operating
    office equipment and machine as required;

  • Maintaining
    and controlling the office imprest and expenditure

Qualifications

  • Minimum
    relevant working experience of five (5) years of service in a comparable
    position from a reputable organisation;

  • Bachelor’s
    degree in Secretarial Studies or its equivalent from a recognised
    institution;

  • Diploma
    in Secretarial Studies from the Kenya National Examinations Council;

  • Kenya
    Certificate of Secondary Education (K.C.S.E) minimum mean grade of C+ or
    its equivalent from a recognised institution

Important Notice:

In addition to the
qualifications set above applicants must further obtain clearances from the
following:

  • Kenya
    Revenue Authority (KRA)

  • Directorate
    of Criminal Investigation (DCI)

  • Higher
    Education Loans Board (HELB)

  • Credit
    Reference Bureau (CRB)

  • Registration
    and good standing in relevant Professional Bodies

 How to Apply

Interested candidates
who meet the set criteria should complete EACC Form 1 online from https://jobs.integrity.go.ke 
and attach copies of ID,
CV, academic/ professional certificates (certified by the issuing
institution)
, clearances and testimonials.

All applications must be
made online and will be acknowledged via an email. Only shortlisted candidates
will be invited for interview.

To be considered
applications should be received not later than Tuesday, 15th September, 2020 at
5.00pm.

Canvassing will
lead to automatic disqualification
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