Assistant Admin Officer Job in Kenya

Title: Assistant Administrative Officer

Location: Nairobi

Job Description

Ananda Marga Universal
Relief Team (AMURT) is a voluntary charitable nongovernmental organization,
registered in Kenya as a non-profit organization in 1993. AMURT has implemented
over 22 projects countrywide and has supported and worked with local
communities, local administration and organizations offering development
services.  AMURT’s focus areas are emergency relief, OVC support,
education, health care, income generation and capacity building, HIV/AIDS,
MNCH, TB control, Nutrition, WASH and Non-Communicable Diseases (NCD) in 9
counties. AMURT is located in Central region, Nyanza region, Samburu County and
Coastal region of Kenya.

AMURT recently won an
award for KENYA HEALTH PARTNERSHIPS FOR QUALITY SERVICES
(KHPQS)-OVC/DREAMS
 program, dabbed Tujitegemee
project
 and seeks to recruit the following positions based
in Mombasa and Kilifi Counties.

Responsibilities

  • Provide
    overall assistance to ensure effective administrative, human resource and
    logistic support is the project team.

  • Support
    the Deputy chief of party in smooth running of Kilifi office operations.

  • Maintain
    professional communication externally and internally.

  • Support
    the Admin Officer in coordinating Human resource issues for Kilifi team.

  • Ensure
    smooth operation of the office by ensuring the working environment is
    conducive and that all essential service is provided on office
    requirements, services provision on internet, cleaning, security,
    utilities and other needs as per contractual obligations

  • Coordinate
    planning for meetings and facilitation in a timely manner.

  • Answer
    and direct phone calls, maintain contact list

  • Organize
    and schedule meetings and appointments

  • Produce
    and distribute correspondence memos, letters, faxes and forms

  • Assist
    in the preparation of regularly scheduled reports

  • Develop
    and maintain a filing system

  • Ensure
    operation of equipment by completing preventive maintenance requirements;
    calling for repairs; maintaining equipment inventories; evaluating new
    equipment and techniques

  • Maintain
    supplies inventory by checking stock to determine inventory level; anticipating
    needed supplies; placing and expediting orders for supplies; verifying
    receipt of supplies

  • Contribute
    to team effort by accomplishing related results as needed

  • Organize
    travel arrangements by maintaining weekly travel plans

  • Cover
    the reception desk when required

  • Maintain
    computer and manual filing systems

  • Handle
    sensitive information in a confidential manner

  • Take
    accurate minutes of meetings

  • Coordinate
    office procedures

  • Reply
    to email, telephone or face to face enquiries

  • Develop
    and update administrative systems to make them more efficient

  • Resolve
    administrative problems

  • Coordinate
    all procurements requests for the program by ensuring they are timely done
    and submitted for processing, approvals and delivered on time

  • Keep
    custody of office administrative documents including minutes by
    maintaining all necessary office records and timely sharing them with the
    relevant teams when required

  • Coordinate
    office assets, receipts, recording, repairs and periodical verification
    and maintenance of the register

  • Track
    administrative timelines to ensure all agreements are renewed in good time
    as appropriate.

Qualifications

  • Bachelor’s
    degree in Business Administration or Business Management or relevant
    degree.

  • Proven
    experience working of at least 3 years in an office environment supporting
    Human Resource, Procurement and logistics

  • Experience
    supporting large donor funded project is an advantage

  • Proficiency
    in all Microsoft Office applications.

  • Working
    knowledge of business management.

  • Excellent
    organizational and communication skills.

  • Exceptional
    customer service skills.

  • Experience
    using MS Windows and MS Office packages (Excel, Word, PowerPoint).

External: Representatives of the GOK, other consortium members, LIPs,
other stakeholders including service providers.

Disclaimer: This job description is not an exhaustive list of the skill,
effort, duties, and responsibilities associated with the position.

How to apply

All applicants should
urgently email a letter of application, CV, certificates and relevant
testimonials to [email protected] by 11th
April 2021
 indicating current and expected Salary.
Candidates should clearly indicate the position applied for and its Reference
number as the email subject. Interview will be done on a rolling basis
and
 Only short listed candidates will be
contacted
. Canvassing will result to automatic disqualification.

“AMURT is an equal opportunity employer and is committed to child
safe guarding.”

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