BASELINE SURVEY FOR THE WVL PROJECT IN KENYA
1. Introduction and background information on WVL Project
CARE International is a confederation of 18 CARE member organizations and affiliates committed to supporting communities in over 90 countries to achieve lasting solutions to poverty. Founded in 1945, the organization‟s mission is: “CARE works with individuals, communities and partners to save lives, defeat poverty and achieve social justice‟. CARE Kenya has been operating in Kenya since 1968 to facilitate processes that eradicate poverty and ensure social justice through development programmes, local institutional capacity building and public policy influencing.
Drawing strength from our global diversity, resources and experience, CARE promotes innovative solutions and advocates for global responsibility.
CARE puts women and girls in the centre because we know that we cannot overcome poverty until all people have equal rights and opportunities. Our Values are; Equality. Integrity. Transformation. Excellence. Diversity. We are present in at least 15 counties across Kenya and support sustainable development, humanitarian action, advocacy and partnerships.
2. The Women’s Voice and Leadership Project Profile
The Women‟s Voice and Leadership (WVL) Kenya Program funded by Global Affairs Canada (GAC) is being delivered by CARE Canada, CARE Kenya, Uraia Trust, The Centre for Rights Education and Awareness (CREAW), Community Advocacy and Awareness (CRAWN Trust) and Urgent Action Fund (UAF- Africa). Its goal is to support the capacity and activities of local and national women‟s organizations and movements seeking to empower women and girls, advance the protection of women‟s and girls‟ rights, and achieve gender equality with the ultimate outcome being the “increased enjoyment of human rights by women and girls and the enjoyment of gender equality in Kenya”.
WVL offers the following four types of support to women‟s rights organisations (WRO): (1) Multi-year funding; (2) Fast, responsive funding for discrete activities / short projects to allow for nimble responses to unforeseen events and pilot innovative ideas; (3) Institutional capacity- building support; and (4) Network and alliance building (including intergenerational alliances) for movement building to amplify WRO voices and foster an enabling environment where collective action can coalesce.
The WVL project objectives include:
· Improved management and sustainability of local women‟s rights organizations (WRO).
· Enhanced performance of WRO‟s programming and advocacy to advance gender equality and empower women and girls.
· Increased effectiveness of national and sub-national women‟s rights platforms, networks and alliances to affect policy, legal and social change.
3. The Purpose of WROs Baseline Study
Kenyan WROs range from large well established and internationally recognized organizations to small, county or youth start-ups. They focus on a gambit of issues, providing direct service delivery, linking women to legal aid and justice, raising awareness and undertaking political reform. Some are strongly aligned with international or Pan-African organizations and movements, while others work in relative isolation. Some have a strong ability to analyse and effect policy change, while others are skilled at mobilizing marginalized, grassroots women‟s groups to advocate for their own rights, and those of their constituency. The WVL-Kenya project is coming in to strengthen the capacities of these WROs, women networks and women rights leaders. In so doing, the project intends to improve quality of work and service delivery in their various thematic areas of intervention. To facilitate this, there is need to establish the current state of the WROs in terms of policies, processes, leadership, governance, strategic direction, technical capacity, program interventions, networks and collaborations, financial and resource base as well as internal controls, monitoring and tracking mechanisms.
The overall objectives of this assignment are to provide: 1) the baseline data for the WVL Kenya project indicators against which progress will be measured, and 2) provide recommendations on improving the current project Performance Measurement Framework and Monitoring, Evaluation, Accountability and Learning (MEAL) Plan.
The baseline evaluation will establish the state at which target Women Rights Organizations are at with regard to the project indicators prior to project implementation. The baseline data will be used throughout the project as a basis against which to measure progress, learning‟s and impact. The baseline evaluation needs to provide a robust set of measures that subsequent MEAL milestones will be able to follow up from thus ensuring consistent and comparable impact measurement over time.1 The baseline study will give a snapshot analysis of current state of selected WROs as outlined in the methodology below.
The consultant is expected to work closely with the WVL Kenya project team and its 4 Principal WRO partners and provide overarching strategic guidance and advice to the entire baseline process. The CARE Kenya team and its 4 Principal partners have already made a solid start on preparations for the baseline study for the consultant to review and to incorporate into the consultancy baseline report, once on board. These include:
· The Capacity Assessment and Capacity Building plans of each of the 4 Principal WRO partners
· The WRO Mapping that collected data on 600 WROs across Kenya, which was analyzed to help establish a typology of WROs in Kenya, thematic programs and organizational structures among others
· A short context paper on of the situation of WROs in Kenya from the Project Implementation Plan
· A gender analysis of women‟s rights issues and WROs in Kenya
· The Rapid Gender Analysis of COVID-19
In addition to reviewing and incorporating this preparatory work to date, the consultant will lead
1 Global Affairs Canada Results Framework
a two-tier desk-based data collection exercise of:
· Tier 1 data collection with key stakeholders and the 4 Principal partners (May/ June 2020): Conducting virtual key informant interviews with CARE staff and other key stakeholders, as well as virtual and phone-based surveys with staff of the 4 Principal WRO partners, linked to the project‟s performance indicators
· Tier 2 data collection with the 25 ultimate recipient/beneficiary WROs and the network members (June/ July 2020): Conducting virtual and phone-based surveys with staff / members of 25 WROs selected to benefit from grants from the project and around 5 national or regional women‟s rights networks that will be supported by the project (networks to be selected in May), linked to the project‟s performance indicators.
4. Process and methodology of the baseline survey of WVL project
The baseline study will be undertaken in a manner that is feasible given the current COVID reality and associated limitations on movement and convening. Attached is a guidance paper on collecting MEAL data during the COVID crisis. Data will be collected against the Performance Measurement Framework of the project which will be shared with the consultant. CARE suggests the following methods for undertaking the study:
Secondary data review (May/June)
· The consultant team will review existing secondary information about the project, including the Capacity Assessment plans and Capacity building plans of the 4 Partners, the WRO Mapping report and directory, the Program Implementation Plan, the Gender Analysis, and Rapid Gender Analysis of COVID-19, policy documents, work plans, budgets, Risk Register, Communication strategy, WVL Kenya Project Profile, Multi- year and Rapid Response Fund Granting guidelines, Governance structure and CARE International Kenya program related documents. The consultant can synthesize key relevant findings from these documents into the baseline report.
Tier 1 data collection (May/ June 2020):
· The Consultants will conduct virtual key informant interviews with CARE Kenya staff (those engaged with the project) and 2 to 6 other key stakeholders (Program Steering Committee Members, leaders in the feminist movement, etc.). In consideration of the COVID-19 pandemic and restrictions posed on travel and meetings, these discussions can be done virtually (ex. by Skype / Zoom / WhatsApp / or phone voice-based communication systems).
· Conduct virtual and/or phone-based surveys with staff (leaders and other staff) of the 4 Principal WRO partners (CRAWN Trust, CREAW, Uraia Trust and Urgent Action Fund Africa (UAF-Africa), linked to the project‟s performance indicators. Most of the Principal WRO Partners are working from home with Internet connections of varying quality. In the first instance, virtual surveys (ex. KoBo collect mobile data kit) could be sent electronically for Partners to fill in on their own time. Depending on Internet access and personal preference, some Partner staff may instead opt to instead do the interview over voice call. Both these options should be made available.
Tier 2 data collection (June):
· Conduct virtual and/or phone-based surveys with staff (leaders, other staff, and young female staff) from 25 ultimate WROs selected to benefit from multi-year grants from the project, linked to the project‟s performance indicators. In the first instance, virtual surveys will be sent electronically for respondents to fill in on their own time. Those who do not respond should be followed up and offered other response options (ex. Skype / Zoom / WhatsApp / or phone voice-based communication systems). Both web-based or voice options should be made available to survey respondents. The list of organizations and their contact information will be provided by CARE Kenya. Some of these organizations will be well known National and County-based WROs while others will be small nascent organizations.
· Conduct virtual/ online surveys with members of 5 women‟s networks (network leaders, members, and youth members) that will be supported by the project. Both web-based or voice options should be made available to survey respondents. The list of the networks and members will be provided by CARE Kenya. Some of these will be large national network‟s others may be smaller more nascent networks or those specializing in specific women‟s rights issues.
The consultancy team should be prepared to have these calls at various times of the day, including outside business hours to accommodate for the various needs of those being interviewed, especially women and youth who may have unpaid care burdens, and other workloads to manage during the COVID pandemic. If requested by respondents, the survey could be split into two or more shorter calls to accommodate the busy schedules of respondents. Data collection should also take into account the persons living with disability e.g visual impairment, hearing impairment etc and also take into account small and nascent WROs in the grassroots and remote areas who may be technologically disadvantaged and unable to take part in the virtual/ online survey.
All primary data collected will be analysed with disaggregation in line with the Performance Measurement Plan as follows:
Overall data for the 4 Partners
No disaggregation given small sample size
Overall data for the 25 ultimate recipient organizations
Also disaggregated by different marginalised
and vulnerable groups ex. age, ethnicity, religion, disability, LGBTQ
Overall data for the 5 women‟s networks
Also disaggregated by different marginalised and vulnerable groups ex. age, ethnicity,
religion, disability, LGBTQ
5. The baseline study outputs & deliverables
· Inception report following the desk review and initial interviews / meetings consultations, including:
o Elaborate methodology and approach detailing how to measure all the indicators in the logical framework, the data management, quality control and ethical considerations. Consultants should clearly lay out their plan for virtual/digital data collection during COVID-19, and their methods of maintaining data quality and addressing the limitations of the study.
o Detailed work plan/ Gantt chart
o Draft tools for data collection
o Detailed Budget
· Preliminary Findings and a Draft Report: The appointed consultant(s) will be expected to provide a report of preliminary findings, likely recommendations and conclusions, which will be presented to the CARE Kenya and the 4 Principal partners‟ team for comments and revision. The report shall be written in a clear, plain and concise manner in the English language not exceeding thirty (30) pages excluding annexes. The report shall consist of the following components- executive summary, program description, baseline purpose, methodology, findings, recommendations for the Performance Measurement Framework and Monitoring, Evaluation Accountability and Learning plan. The annexes should include the data collection tools, list of key informant interviews, number of respondents by type and organization, bibliography of documents reviewed (secondary data), and a version of the Performance Measurement Framework with the „baseline data‟ column filled in with the findings. The cleaned dataset will be shared with this report.
· Based on feedback on the Draft report by CARE and the 4 Partners, a Final Baseline Report will be produced by the consultant in the same format as the Draft Report. The report will be considered final when approved by CARE and the 4 Partners.
6. Consultant’s Roles & Responsibilities
· Conducting a desk study of all relevant documents (as specified above).
· Carry out this baseline study and produce a report according to the specifications in this TOR.
· The consultant will lead in identifying and training data collectors if they are needed, as well as virtually supervising them during data collection.
· Work closely with the WVL CARE Kenya project team & 4 Principal partners/ Project Steering Committee to provide overarching strategic guidance and advice to the entire baseline process.
· Work in very close coordination with the WVL Kenya Evaluation team led by the Program Quality, Learning and Accountability Sector Lead, MEAL Advisor CARE Canada and WVL Program Leads in Canada and Kenya. The consultant will report to CARE Kenya‟s WVL Program manager.
7. CARE and Principal Partners’ roles
· Developing assignment TOR and sending out the call for expressions of interest.
· Recruitment of the consultant/Consultancy firm.
· Supervision of the consultant/ Consultancy firm.
· Avail documents for the desk review.
· Review, providing comments and approval of each draft of the deliverables mentioned above.
· Participate in the CARE staff key informant interview(s).
· Provide logistical arrangements for consultants (ex. contacting organizations) Preparations for data collection will be done in liaison with the CARE Kenya and the four principal partners for input and feedback.
· Provide Telephone / email contacts for staff and WROs to be interviewed.
8. Qualifications requirements / Desired Expertise
The applicant /team should possess the following desired knowledge and expertise.
The team as a whole should fulfil these requirements, not each individual consultant on the team unless that consultant is applying alone:
· A Master‟s Degree in Monitoring and evaluation, statistics, public health or developmental studies. A PhD will be an added advantage.
· Expertise in organizational development.
· Expertise in Monitoring, Evaluation, Accountability and Learning (MEAL)
· Experience working with women rights organizations desired
· Vast experience in evaluations (Baseline, mid-term or end term evaluations).
· Experience in qualitative and quantitative methods and analytics essential.
· Proven skills in communication, networking, and strategic thinking desired.
· Strong English writing and English and Swahili verbal communication skills desired.
· Aptitude to handle competing priorities with multiple audiences desired.
· Knowledge and ability to use variety of online technologies to conduct interviews and surveys.
· Familiarity with feminist approaches to program implementation or feminist MEAL is an asset.
· Familiarity and experience with digital MEAL tools.
How to apply
1. Expression of Interest
Firms, teams, or Consultant(s) who feel that they meet or exceed the requirements should submit an expression of interest, which should include the following:
· Expression of interest
· A capability statement, including commitment for availability for the entire assignment.
· An elaborated evaluation methodology including a sample data collection tool, study questions, a timeline and a work plan/Gantt chart.
· An explanation of roles of the different consultants (if relevant).
· Commitment that the consultants whose CVs are presented will be entirely engaged if consultancy is awarded.
· A detailed financial proposal, including the consultant(s)‟ fees. The financial proposal should include daily cost per major activities for the respective phases.
Annexes must include:
· Updated curriculum vitae of the consultants who will undertake the work that clearly spells out qualifications and experience. Where more than one consultant will be involved, clearly indicate the roles of each consultant.
· Contact information of 3 organizations that have recently and preferably in the last 3 years contracted the firm/consultant(s) to carry out a similar assignment.
· Samples of 2 previous evaluation works.
· Please send a soft copy or electronic submission of your expression of interest by 18th May 2020 COB to [email protected]
· The subject line should read WVL Kenya Program Baseline Study.
· Only pre-selected firms/consultants will be contacted.