CONSULTANCY: CONDUCTION OF A FEASIBILITY STUDY AND SUPPORT IN THE FORMULATION OF A PROJECT PROPOSAL
TERMS OF REFERENCE: INDIVIDUAL CONSULTANT
CONDUCTION OF A FEASIBILITY STUDY AND SUPPORT IN THE FORMULATION OF A PROJECT PROPOSAL
PERIOD: January 2020
MAIN LOCATION: Nairobi with a mission to Machakos/Makueni/Kitui/Laikipia
arche noVa (AN) is a German NGO (www.arche-nova.org) working in rapid emergency relief, rehabilitation & reconstruction and long term development in 14 countries all over the world.
In Kenya since 2012, AN has been collaborating with Africa Sand Dam Foundation (ASDF), a Kenyan NGO.
The two partners have till now realized five development projects in a continuous way with funds of the German Cooperation spread out in three dry land counties of South Eastern Kenya: Makueni, Machakos and Kitui. ASDF and AN have now the opportunity to submit a new project proposal to scale up their program involving the Laikipia Permaculture Centre (LPC), as additional partner, and extend the area of intervention to Laikipia county.
The German Cooperation, donor of this initiative, requests to realize a Feasibility Study before the submission of the proposal and the implementation of the project.
The Feasibility Study should be carried out by an independent consultant who has the technical requisite, methodological and practical expert knowledge and is well familiar with the region in question.
The purpose of a Feasibility Study is to provide the organizations with a sound basis for developing a project proposal, by identifying project prerequisites, opportunities and risks. The study will enhance project effectiveness and help avoid bad investment decisions from the start.
The consultant will support the partners to define the expected deliverables (formulation of the Logical Framework Matrix), timeline and general costs of the new intervention.
SPECIFIC TASKS TO BE PERFORMED BY THE CONSULTANT
Document review and preparatory documents: the consultant will familiarize himself/herself with existing plans and evaluation of previous projects and documents already formulated by the partners. All necessary documents will be provided by AN, ASDF and LPC. The consultant will review and provide relevant secondary literature including national strategy and policy papers, back-ground papers, relevant research, evidence from prior similar interventions, best practices, and lessons learned.
Field work: the consultant will realize a mission in the target areas and will interview ASDF, LPC and AN staff, projects managers and field officers. Qualitative and quantitative data and information will be collected regarding the target direct beneficiaries. Focus Group discussion, Key Informant Interviews will be realized with a sample of the Self-Help-Groups (SHG), communities and other stakeholders.
Report writing: a report of max 15 pages will be submitted by the consultant. It should consider and describe the political, economic and cultural context where the project will be realized. Furthermore, the study should analyze the situation, the problem(s) resulting thereof and the target group and stakeholders. It should include a baseline study (for instance as an annex), and critically review the planned project in terms of the OECD/DAC criteria of relevance, effectiveness, efficiency, impact and sustainability. On that basis, the study should provide recommendations for the project concept and project measures.
A draft of LFM, timetable, and budget will be attached to the report as Annex.
OUTPUTS AND DELIVERABLES
a) Development and presentation of an Inception Report including work and mission plans, specifying which geographical areas and target groups will be covered, with which method qualitative and / or qualitative information (questionnaires, focus group discussion, interviews, observation etc.) will be collected during the Feasibility Study and supporting the partners in the project formulation. The consultant will prepare the tools to collect relevant data. The documents will be shared and discussed with AN and ASDF before his/her mission to the field. Their feedback will be included by the consultant.
b) Submission of a Feasibility Study report of max 15 pages. It will be prepared in English in a friendly format. The document will be discussed with and confirmed with ASDF, LPC and AN. The report will include a file of good pictures. A contact list of the principle stakeholder met during the Feasibility study will be included.
c) Draft versions of LFM, Timetable and Budget, realized by the partners in collaboration with consultant, will be presented as Annex of the Feasibility Study Report.
TEMPLATE AND KEY QUESTIONS FOR FEASIBILITY STUDIES SUGGESTED BY THE DONOR
If possible, the study should follow the structure set out below and provided by the Donor. The key questions don’t need to be used in total. They are intended to provide guidance and should be seen as a set of questions from which to select the priority questions.
1) Purpose, objectives and utilization of the study
• What is the rationale or the specific reason for conducting the feasibility study, and what are its objectives?
• Who will use the findings? In what way? For what purpose? This question should be reviewed, in particular, with regard to potential utilization of the study for the development of project application, the project concept and for project implementation.
• What will be the scope of the study in terms of timing and geographical coverage? What specific (sub)areas or (sub-)sectors will be given special attention?
• What methodology will the study be based on?
• What earlier experience from similar projects and programs and from other studies and analyses etc. should be used as a basis for drawing up the feasibility study?
• What specific recommendations can the study provide for the organization carrying out the project with a view to planning and implementing the project?
2) Context and problem analysis
• What is the (current) situation in the sector/region/country in question? What does the socio-economic, political and cultural context look like?
• What problems have been identified? What are their causes and how do they impact on the living conditions of population groups? Which population groups?
• What needs have been identified based on the problem analysis? How were these needs identified (or how will they be identified)?
• What is the background of, and what has led to, the planned project and its impact logic? Who proposed the original project idea?
• Are there any alternatives to the planned project or any of its components?
3) Project-executing organization in the partner country (local executing organization)
• Which local organizations are suitable implementing partners and why? How much capacity do these organizations have in institutional, technical, staffing and financial terms?
• What measures are needed to build the local partner’s organizational and general capacity?
• To what extent do local implementation partners identify with the project (ownership) and are committed to making it a success?
• What is the relationship between the local partners and the target group/stakeholders? (Legitimacy)
• Is there an overlap or conflict of interests? How can interaction and coordination between the partners and the stakeholders be improved?
4) Target group and stakeholder analysis
a) Target group
• What is the target group for the project? What criteria are used in the selection of the target group? Are there possibly several target groups affected in different ways by the problems?
• How homogeneous or heterogeneous is the target group in terms of gender, ethnicity, age, sexual orientation, language, capacity, etc., and how will the project need to respond to this?
• What are the needs of the target group? How can these needs be addressed?
• What is the role of the target group(s) in the broader social context? What conflicts of interest could arise between the target group and other, non-target groups as a result of the support provided through the project?
• What is the target group’s potential especially with regard to ownership/initiative, self-help activities and local problem-solving capacity? How can this potential be strengthened?
• Who are the main governmental and non-governmental stakeholders in the sector and beyond – at the project location, in the project region and the project country?
• How does the planned project fit in with the government development strategy?
• What are the interests of the stakeholders? Are there any visible conflicts of interest? What interdependencies are to be expected between the project and other interventions/projects supported by the stakeholders? How will this be taken into account in the project concept?
• Do the stakeholders share a common understanding of the problem(s) and of the project objectives derived thereof?
• How strong is the various stakeholders’ support for the project? How much influence could they exert on the project? Have the stakeholders already entered into any agreements?
5) Assessment of the planned project based on OECD/DAC criteria
a) Relevance: Are the planned project activities appropriate for addressing the problem?
• Does the project approach address a key development problem or constraint in the partner country or region?
• Is the approach in line with the needs of the target groups?
• What changes are planned to have been accomplished by the project after it has been completed?
b) Effectiveness: What is the most suitable project approach to achieving the objectives?
• Are the measures and the chosen methodology suitable for reaching the project objective? Should activities be planned at the meso and/or macro level (multi-level approach) in order to make the project more sustainable?
• Will use be made of synergies with interventions supported by other donors or programs?
• What measures does the study recommend with a view to achieving objectives?
• What impact logic/impact hypothesis should the project be based on? What could a meaningful logical framework look like, including suitable and informative indicators (presentation of a first rough draft of indicators and baseline data)?
• Who will monitor impacts? When? At what intervals? (Impact monitoring)
c) Efficiency: Can the objectives be achieved in an economically efficient way through the planned project?
• What financial, institutional and human resources will be needed?
• Will it be possible to implement the planned measures within the time allocated for the project and based on the resources that are planned? Will it be possible to achieve the desired impacts, and will all that be possible in an economical and efficient manner (in terms of cost-benefit ratio)?
d) Significance / overarching development impact: Will the project help achieve broader development impacts?
• Which objectives and impacts derived from the problem/needs analysis are to be achieved, and for what target groups?
• To what extent will the project have a structural impact, to what extent can it serve as a model, and to what extent will it have a broad-based impact?
Would it be advisable to pursue a multi-level approach (micro, meso and macro levels) in order to increase significance and effectiveness?
• To what extent have aspects relating to gender sensitivity, inclusion of persons with disabilities, cultural sensitivity, conflict sensitivity and human rights been incorporated in the project’s objectives?
e) Sustainability: Will the positive impact last after the project has been completed (without further external support)?
• How can sustainability of results and impacts be ensured and reinforced (in institutional, economic, social and environmental terms)?
• What are the roles and responsibilities of governmental and/or civil society institutions? To what extent will the project be able to build on local potential, institutions and procedures? What measures and instruments are best suited to harness and strengthen local ownership and initiative, participation, and capacity?
• Which socio-cultural barriers may impede the planned approach, and how can they be overcome?
• What negative consequences and impacts might result from project implementation? To what extent will it be possible to consider and address these risks in the project/project concept (e.g., Do No Harm approach, conflict-sensitive impact monitoring, etc.)?
• What risks are involved in project implementation (personal risk for those implementing the project, institutional and reputational risk, contextual risk)? How can they be minimized?
The consultant will be expected to perform up to 30 days. The consultancy could be realized in less than 30 days as soon as the consultant will deliver the products in the final version accepted by arche nova.
The consultant will be supported by arche noVa and the implementing partners to ensure the related logistic arrangements in case of a field visit. The cost of the field visit will be covered by arche noVa and ASDF.
Post-graduate degree (masters or equivalent) in Social Sciences/ Development Studies/ Economics or a related field.
Prior demonstrated experience from developing and writing proposals for institutional donors.
Strong project design skills, including capacity to prepare logical, coherent, and consistent technical documents including Logical Framework Matrix and Budget.
Minimum three years of experience from leading the design, execution, and/or management of multi-sectoral project in Kenya.
Good knowledge of the country, national politics and structures and work experience in African countries.
Experience in developing tools for participatory data collection and analysis.
Willingness and ability to travel to the field to conduct assessments and gather primary data.
Excellent English speaking/writing skills required. Ability to respond to comments and questions in a timely, appropriate manner. Ability to write high quality, clear, concise project proposal in English.
Familiarity with WASH and Livelihood programs in under-developed and complex environments.
Proven gender awareness and sensitivity.
Note: The above-mentioned tasks to be performed are intended as a guide and should not be viewed as an inflexible specification as it may be modified following discussion with the selected consultant.