Executive Assistant Job in Kenya

Position:
Senior Executive Assistant


Reporting to: CIC Group Chief Executive Officer

Job description

Your role will involve managing the Group Chief Executive’s office
and offering support in executing his role. You will work closely with the
Group CEO and other Senior Executives in managing the various subsidiaries
under CIC Group. Your role shall be aligned to the strategic goals and
objectives of the Group CEO.

Responsibilities

  • To act as first point of
    contact to GCEO, proactively and promptly reviewing and tracking incoming
    enquiries such as emails, invitations, complaints and correspondence and
    responding directly, delegating to colleagues, or advising on responses to
    the GCEO; providing clarity of outcome/actions and ensuring these are
    followed to resolution in a professional manner;

  • To maintain short, medium and
    long-term diaries for the GCEO, making necessary travel, meeting and other
    arrangements for appointments;

  • To make administrative
    arrangements and the planning for internal and external meetings,
    conferences and attend as necessary; operating a system to ensure the GCEO
    is fully briefed for meetings, including recommending solutions where
    appropriate;

  • Proper management
    (direct/indirect) of projects that the GCEO’s office may be participating
    in;

  • Carry out market intelligence
    on a monthly basis for the GCEO;

  • Identifies and resolve problems
    that would not require the Group CEO’s direct involvement. This is done in
    accordance with priorities, policies, commitments, and program goals of
    the company;

  • To provide high-level
    secretariat support to key internal and external meetings involving the
    GCEO, including preparing agendas, coordinating or writing papers,
    producing minutes, and ensuing follow-up actions are progressed;

  • To liaise with external bodies
    with which the GCEO requires representation and is involved as required;

  • To prepare and edit correspondence,
    reports, memos, message point, speeches and presentation material as
    required; noting the need for accessibility in all documentation from all
    sources;

  • Organizing and maintaining
    files and records;

  • Welcomes guests and customers
    by greeting them, in person or on the telephone; answering or directing
    inquiries;

  • Assists in coordinating the
    agenda of senior management team meetings. Prepares an account of the
    meetings and designates and follows up on assigned action items.

  • Monitoring GCEO’s office budget
    to ensure it is within the allocated limits and make amendments where
    necessary;

  • Supervising Office support
    staff including the Executive Assistant for optimum day to day efficiency
    and productivity, and conducting their annual performance appraisals;

  • To undertake any other
    reasonable duties as requested.

Qualifications

  • Bachelor’s degree in a relevant
    field with part qualification in relevant professional field;

  • Up to four (4) years’ relevant
    experience

  • A self-starter, capable of
    acting on own initiative and proactively managing competing demands and
    pressures and able to multi-task effectively;

  • Must be able to work
    collaboratively, with a range of colleagues in the wider organization, as
    well as external stakeholders;

  • Excellent interpersonal,
    diplomatic, oral communication skills;

  • Demonstrable level of numeracy
    and ability to analyze statistical and financial data;

  • Confidence in working with
    senior internal and external stakeholders;

  • Well placed sense of judgment
    and stakeholder management skills, able to exercise absolute discretion
    and confidentiality;

  • Evidence of an ability to
    “think outside the box” and generate and implement creative solutions;

  • To be able to work with
    versatility, meeting unexpected, very tight deadlines on occasion, being
    able to prioritize as required and able to work autonomously;

  • Have strong attention to
    detail; and

  • Highly competent IT skills
    across standard Microsoft packages;

How to apply 

If you meet the above, send your updated resume to the address
below indicating on the subject of your email the job title. Ref: Application
for Senior Executive Assistant
 to:

THE GENERAL MANAGER –
HUMAN RESOURCES & ADMINISTRATION

CIC GROUP LTD

Strictly through Email: [email protected]

The application should reach us before close of business on Friday,
3rd July 2020
.
Due to the urgency, we will be reviewing applications as they are received.
Please note only short listed candidates will be contacted. If you do not hear
from us by Friday, 31st July
2020
 consider your application unsuccessful.
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