Finance & Administration Intern

Al- Khair Foundation- Kenya is a registered humanitarian organization with commitment to providing humanitarian support, international development, emergency aid and disaster relief in the most deprived areas. Our core thematic areas include: Health, Education, WASH, Livelihood, Community Development and Emergency Response. We are currently expanding our projects within Kenya and Africa at large.

Al-Khair Foundation, Kenya is looking for an intern in the following area:

Finance & Administration Intern

Areas of training/Roles:

· Preparing budgets and financial reports for reporting to Head office, partners or internal usage.

· Reviewing project financial documentation for compliance—e.g. costs charged to specific project.

· Ensuring field office compliance with financial management systems as per AKF and partners’ requirements, rules and regulations.

· Assist in monitoring project expenditure (burn rates) against the total award budget and against the work plan budget. Discuss project financial performance with the Programs Department.

· Working collaboratively with Finance Officer to review and oversee project budgets, forecasts, and financial reports for partners and AKF head office and actively contributing in the project risk reviews.

· Working closely with Finance Officer and partners to resolve any financial related issues and following up on open points to ensure they are resolved.

· Travel to project sites to provide finance training to beneficiaries, Provide technical assistance to ensure proper financial management of awards and timely submission of required financial reports.

· Evaluating projects on Cost Benefits Analysis (CBA) and adhere to contract management.

· Assist in processing and recording of payments on a daily basis, including verifying the accuracy of invoices and supporting documents.

· Assist in compiling the Payroll for the AKF Kenya Staff and project staff and ensure submission of PAYE, NHIF and NSSF are done before deadlines to the relevant authorities.

· Assist in maintaining the security and accountability of the office petty cash.

· Assist in undertaking HR roles e,g recruiting, performance appraisals, trainings etc

· Assist in undertaking administration roles e.g maintaining the asset register, office repairs & maintenance etc

· Filing financial documents both physically and digitally.

· Perform other relevant tasks as required.

Qualifications:

· Bachelor’s degree required in Finance, Accounting or Business Administration

· High levels of proficiency in Microsoft Word, Excel, PowerPoint, Access and Outlook

· Good communication skills

· Ability to set priorities, juggle tasks and meet tight deadlines

· Excellent interpersonal and organizational skills and work in a culturally diverse team.