Finance Assistant Job in Kenya – NGO

Position: Finance Assistant

Location: Nairobi

Job Description

The position of the
finance assistant is meant to facilitate the smooth running of MSF activities and
support the accounting manager in specific tasks/duties of MSF Eastern
Africa. 
This position will support the Finance unit during the period of
transition/changeover for the SAP-Finance project which starts in 2021, the new
system to be fully implemented on January 2022 and thereafter.

  • Follow MSF EAS standards rules and procedure in
    finance.

  • To assist the Finance manager in daily finance and
    accountancy related tasks.

  • To keep confidential all information, records and
    documents that come in his/her possession.

Responsibilities 

Book keeping

  • Control all supplier invoices (quality and
    accuracy). Checking procurement procedures are followed (requisition
    forms, quotations, purchase orders and invoices systematically signed by
    authorized persons) and following up with the responsible staff on
    additional information required.

  • Specifically control phone and taxi invoice, check
    compliance with policies in force, liase with staff for information
    required and report to Accounting Manager for further action.

  • Recording, preparation and revision of cash/bank
    journals in Integrated accounting Software

  • Ensure proper physical presentation of receipts on
    heading paper and description filing.

  • Ensure numbers generated by Integrated accounting
    Software are recorded on hardcopies

  • Filing and archiving accounting documents.

  • Do photocopying and scanning of financial
    documents and attaching them to the movement in the integrated accounting
    software

  • Help in retrieving the documents when required and
    during the financial audit.

  • Assist in filing the same after the audit.

Payments

  • Carry out payments from the petty cash box, Mpesa
    and Bank and recording of the same.

  • Upload bank payments.

Monthly closure

  • Verification and reconciliation of physical
    documents and input on SAP.

  • Undertake accounting records for bank information
    in SAP and monthly bank reconciliations.

Account Payable/
Receivables

  • Assist in the reconciliation of payments to
    external parties, in collaboration with the staff responsible for various
    issues (vendors/suppliers – IT manager, Admin assistant, Operations
    assistant, Driver/purchaser).

  • Clearing of accounts payables / receivables during
    monthly closures.

  • Recording of VAT in the Ledger, filling for
    exemption and tracking the same with RPO, issuing letters/follow up with
    suppliers for refunds.

Asset Recording and
tracking.

  • Asset tracking from delivery to issue.

  • Record movement into the ERP

  • Close collaboration with ICT manager for
    movements.

Other

  • Assist with project’s initiated by the department.

  • Assist with any other task assigned to her/him.
    This job description describes main tasks but is not exhaustive, other
    tasks may be assigned within the scope of the position.

Qualifications

  • Desired: Relevant Degree in Finance/accounting
    from a recognized university and/or (minimum) accounting qualification –
    CPA II

  • Minimum of 2 years’ experience in
    accounting/finance/audit, preferable with INGO experience. Experience with
    MSF will be an added advantage.

  • Adequate working experience with SAP (preferred),
    or any other accounting software (Quickbooks/SAGE/Other).

  • Knowledgeable of and interested in the
    international humanitarian context

  • Good Excel knowledge.

  • Commitment to MSF’s Principles

  • Flexibility

  • Stress Management

  • Cross-cultural Awareness

  • Analytical Thinking

  • Results and Quality Orientation

  • Service Orientation

  • Planning and Organising

  • Teamwork and Cooperation

  • Initiative and Innovation

How to apply

Apply by 21st  February
2021
 

Click here to apply

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