Finance Coordinator Job in Kenya

Job Title: Finance Coordinator


Section: Business
Services

Department: Finance

Location / Work
station: Kibera

Working
Hours: Monday – Friday | 8.00 AM – 5.00 PM

Reports to: Finance
Officer

Direct
reports: Finance Assistant

Job Description

To be responsible for
bookkeeping tasks as well as providing support on finance and project budget
management functions, all this to enable SHOFCO to achieve its strategic
objectives.

Responsibilities

  • Gather and collect all financial data and
    information and verify whether it has been accurately entered in the
    system.

  • Create suppliers in the SAP System using official
    documents provided by suppliers i.e. ensure addresses, credit terms,
    correct bank details and ensure all the supplier details are up-to-date at
    all times.

  • Perform and document supplier/vendor sanction
    checks as required and spot checks on bank details through direct calls.

  • Support in maintaining a record of funds disbursed
    to sub-grantees.

  • Maintain ledgers and contribute to regular
    financial reporting as well as budgeting/forecasting functions and audit
    related routines.

  • Assist in tracking journal entries by reviewing
    the source documentation and making relevant adjustments.

  • Process all financial transactions in the SAP to
    enable accurate financial reporting and monitoring.

  • Record and process supplier invoices and staff and
    other meeting participants’ expense claims in the SAP and attach the
    scanned copied of the invoices/Support documents.

  • Payroll processing and issuance of payslips to
    staff

  • Maintain and record revenue, purchase and nominal
    ledgers.

  • Initiate, record and confirm payments to suppliers
    and service providers through bank, cheques and M-Pesa and send
    remittances to suppliers once payments are approved.

  • Monitoring daily bank balances and negotiating
    exchange rates at the bank.

  • Maintain banking files, including a list of
    signatories and agents.

  • Ensure all finance documents are scanned, filed
    and stored safely in the safe

  • Assist with month end close processes as assigned.

  • Follow up for open POs and requests that are over
    1 month to ensure they are expeditiously acted upon by the procurement and
    inventory team.

  • Track all advances issued to staff for projects,
    weekly expenses and travel activities.

  • Prepare monthly bank, M-pesa and SAP
    reconciliations to ensure records and information entered are accurate.

  • Assist in the preparation of year-end accounting
    and audit related routines.

  • Responsible for filing statutory returns. i.e.
    PAYE, NHIF, NSSF,WHT,VAT Withholding, Annual return

  • Provide support in preparing donor reports and
    financial reports for the different stakeholders.

  • Maintain an accurate filing system by processing
    the checks, expense reports and reconciliation of accounts.

  • Oversee reconciliation and proper reporting for
    SHOFCO’s affiliates, SUN & SUN Duka.

  • Support in grant management ensuring timely grant
    reporting. Maintain a schedule of all grants and reporting requirements.

Qualifications

  • Diploma In Business AdministrationDiploma
    In Finance And Accounting

  • Diploma in Finance and Accounting, Business
    Administration or any other related field

  • Qualification in Accounting – CPA, ACCA, or
    similar will be desirable

  • 3 years experience in the finance department

  • A working understanding of financial statistics
    and accounting principles

  • Working knowledge of statutory legislation and
    regulations.

  • Proficient user of finance software

How to apply

Click
here to apply

All applications to be
submitted before 
11th June 2021

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