Deal of the day

Finance Job in Kenya

Position: Program Finance Manager –
DREAMS
  

Date of Commencement of
Duty: July, 2021 

Duty Station: Nairobi
CSA Office 

Duration: 1 year,
renewable contract 

Job description

Reporting to the Program
Manager with oversight loop to CSA Finance Manager, the  Program Finance
Manager serves as the DREAMS TUMIKIA MTOTO financial liaison  to both CSA,
the Prime and the program team, and as an external liaison with donors. To
ensure congruity and consistency of financial policies and procedures, the
Program 

Finance Manager will be
a member of both the DREAMS TUMIKIA MTOTO Program  team and the CSA
Finance department. 

The Program Finance
Manager is responsible for the financial management of a  portfolio of the
DREAMS TUMIKIA MTOTO program. Working closely with the  program teams, the
position’s main responsibilities include: reviewing and preparing  annual
workplan budgets, Program budgets, disbursement requests and other
financial  reports to donors; thorough tracking and analysis of program
expenditures;  management of cash flow; ensuring compliance with CSA and
USAID rules and  regulations, alerting the program team of any project
financial risk; and providing staff  training in close coordination with
Compliance Advisor. 

Responsibilities

  • Maintain primary relationship
    with donors and serve as the liaison to program  teams as it relates
    to the financial management of the assigned portfolio. • Provide
    technical assistance to program staff to support the preparation of 
    proposal budgets, annual project and budget modifications (if needed). 
    • Prepare
    budget narratives for proposal budgets and ensure all budgets
    accurately  cover the personnel and operating costs reflected in the
    program narrative. 
    • For current portfolio program, prepare
    project budgets and budget modifications  as needed. 

  • Prepare
    cash disbursement requests, financial reports, accruals, and other 
    financial deliverables. 

  • Carefully
    track and report program expenses, burn rates, and cash received
    from  the donor on a monthly basis. Alert finance and program teams
    when there is any  financial risks for projects 

  • Ensure
    budgets and other financial information is correctly represented in 
    financial and project management systems. Maintain the hard and electronic
    file  for the reports. 

  • Responsible
    for effective program audit conducted by internal audit or external 
    auditors including statutory audits.  

  • Assist CSA in responding to
    audit requests from donors, developing financial  management tools,
    and managing close-out processes for the program. • Perform
    project variance analysis and provide updated projections to support 
    internal management and/or donor requirements. 

  • Maintain
    strong financial controls to guarantee compliance with CSA and donor 
    regulations. 

  • Conduct
    regular field visits to program implementation sites in Nairobi and 
    Kiambu Counties in order to assess financial management of the program and
    to  train field program Accountants. 

  • In
    conjunction with program team, CSA management, review all grant 
    agreements, contracts, and modifications for the program, review
    procurement  requests and procurement plan and ensure that key
    processes are followed so  that financial risk assessment receives
    consistent attention and direct support.

  • Ensure
    compliance with donor rules and regulations 

  • Ensure
    DA1 for invoices with amount of $500 and more are done and submitted 
    to the Prime in time. 

Qualifications

  • Master’s
    Degree in finance, accounting or related field. CPA qualification or
    its  equivalent with active membership in in accounting professional
    body with at  least 7 years related prior work experience including
    at least five years managing  U.S government funded programs. 

  • Knowledge of US
    Government/Federal rules and regulations is required.  • Interest
    in public health programs as well as an understanding of the synergy 
    between the programmatic, operational, and financial components of
    public  health initiatives. 

  • Ability
    to perform duties that require a close attention to detail. 

  • Ability
    to communicate effectively across cultures including: 

  • Asking
    for information in a way that is very clear and specific; 

  • Conducting and facilitating
    trainings skills for teams both programmatic and  financial; and
    interacting respectfully with internal and external stakeholders. • Oral
    and written proficiency in English. 

  • Ability
    to prioritize workload, assume responsibility for work, and follow
    through  to completion. 

  • Ability
    and willingness to work under pressure as a part of a program
    delivery  team. 

  • Highly computer literate
    including knowledge of Microsoft software products, and strong Excel skills, including
    accounting systems.

How to apply

Written applications
including Cover Letter and Curriculum Vitae indicating position  and the
county/ward applied for with day-time contact phone number(s) of three 
references 

The application should reach the Administrative
Manager 
by not later than June  14th, 2021 on E-mail[email protected] 

The Administrative Manager 

Center for the Study of Adolescence 

Mbaazi Avenue, Off Kingara Road, Lavington 

P.O. Box 19329-00202, Nairobi; E-mail: [email protected]

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