Deal of the day

Finance Job in Kenya – NGO

date: June
14, 2021



Finance Officer

Annual Salary and Benefits

to Oxfam in Kenya Salary Scale

Internal Job Grade


Contract type

Term (1 Year)

Reporting to


Staff reporting to this post




Annual Budget


Shaping a stronger Oxfam for people living in

Job Purpose

ensure Oxfam International Kenya program has the Finance capacity to provide
effective and efficient service delivery and support the Kenya Program and various
functions in the Program. The purpose of this position is to support the
implementation of Oxfam Kenya Programs through effective financial management
support to country program and partners.

Key Responsibilities

Accounting Management 5%

The Finance Officer is responsible for co-ordinating the management of all bank
and cash transactions from and to the Kenya Program bank accounts in order that
programme activities can be efficiently carried out.

Ensure that payments are approved in accordance to the stipulated
organisational procedures and rules in time. The payments are well captured and
recorded in time, for consolidation and timely reporting and submission to the
internal and external parties.

Cash Flow and Bank Reconciliation
Management 10%

To ensure both bank and cash records are updated daily, closely and ensure all
cheques and cash received are banked immediately, following up and acting on
discrepancies and any problems flagged in Nairobi which may arise. Advising the
Thematic leads of cash requirements and prepare Top-up request to Oxford.
Prepare Nairobi bank reconciliations.

Management of Advances, Asset register,
Floats and Loans 10%

Ensure that balance sheet accounts are reconciled monthly and any outstanding
issues is addressed as appropriate. All recoveries in respect of advances,
floats, loans, private phone, mileage etc owed by staff members are
appropriately paid or deducted from the salaries on specified dates, as
approved. Ensure the Asset registers agree with people soft and physical assets
and in line with organizations policy.

Cash Management 5%

Maintain a complete and accurate record of all petty cash transactions; that
expenditure of petty cash is fully monitored; and that requests for
replenishment are made in a timely manner, when required. Ensure all petty cash
vouchers raised are appropriately approved and filed in a safe place for 7
years. Ensure any cash received is banked within 48 hours. Assist Operations
Director review existing systems and procedures advise on any changes to ensure
cost effectives operations in the programme.

Payroll Preparation 10%

Process Kenya Program monthly payroll with accuracy, completeness and ensure
that all statutory deductions other relevant deductions are made and remitted
on time. Ensure that payroll is reconciled to people soft.

Payment and invoice Management 20%

Process payments ensuring that invoices are thoroughly reviewed; invoices are
fully supported, confirm compliance to Oxfam/donor procedures etc. payment
vouchers raised are appropriately approved and filed in a safe place for 7
years. The payments are to be recorded accurately reflecting the correct
information and amount paid. Maintain a log of all cheque payments made
including name of suppliers. Assist Country office put in place systems to
monitor pending payments with a view of reducing lead time and also production
of financial management reports.

Budget 5%

Assist Finance Manager in supporting and reviewing program budgets and
forecasts to ensure they are accurate and in line with set guidelines. Assist
thematic leads in preparing their project budgets that should assist in feeding
to programme budgets. Review proposal budgets to be sent to various donors in
conformity with their regulations and formats as may be called upon.

Expenditure Coding 10%

Ensure proper coding and/or re-charging of other Oxfam offices. Each month
invoice and/or recharge staff for private expenditure especially those based in
Nairobi in relation to the personal use of Oxfam assets (including private
mileage in Oxfam vehicles, telephone, photocopying) and all other costs &
charges incurred by them as approved by respective Operation directors.

Uploaded Journals 5%

Prepare and uploaded cashbook/bankbooks, and journals for authorisation by the
operations director. Prepare correction journals and recharges are done by 2nd
of every month ensuring all the supporting documents are in place. Ensure all
expenses are captured in the Oxfam Finance system on time.

Risk Management 15%

Act as final check to arrest any exposure and manage financial and fraud risk
within the organisation that may impact on the various country programmes. This
includes clear understanding of HR, Logistics and Finance Policies to ensure
that the payment processing, coding and accounting is correctly done according
to policy.

Reporting 5%

Prepare financial reports for Kenya Prorgamme.

Reconcile debtors and creditors accounts on monthly basis.

Skills, Competency and Knowledge


· A
university degree with a specialization in Finance or Accounting.

Accountancy professional qualification {ACCA or CPA (K)}

Minimum 3-5 years proven relevant and progressive work experience preferably
with INGO.

Excellent analytical skills particularly from the point of view of
cost-effective financial management.

Multi-tasking and higher efficiency, Attention to details.

Proven experience of management of suppliers / contracts and financial systems.

Ability to plan with good organizational skills, including prioritization and
ability to work under pressure.

Good knowledge of financial systems.


Knowledge of multiple donor funding regulations.

Initiative and ability to follow up on issues.

Ability to response to changing needs.

Good reporting and communication skills

Team-working skills.

Good spoken and written English.

Organizational Values

Accountability –
Our purpose-driven, results-focused approach means we take responsibility

our actions and hold ourselves accountable. We believe that others should also
be held

for their actions.

Empowerment –
Our approach means that everyone involved with Oxfam, from our staff and

to people living in poverty, should feel they can make change happen.

Inclusiveness –
We are open to everyone and embrace diversity. We believe everyone has a

to make, regardless of visible and invisible differences.

Key Behavioural Competencies (based on
Oxfam’s Leadership Model)

Competencies **



We are
comfortable to make transparent decisions and to adapt decision making modes to
the context and needs.


have the ability to engage with diverse stakeholders in a way that leads to
increased impact for the organisation We spot opportunities to influence
effectively and where there are no opportunities we have the ability to create
them in a respectful and impactful manner.


put ‘we’ before ‘me’ and place an emphasis on the power of the collective,
nurture the team and play to the strengths of each individual. We are not
concerned with hierarchical power, and we engage with, trust and value the
knowledge and expertise of others across all levels of the organization.

Relationship Building

understand the importance of building relationship, within and outside the
organization. We have the ability to engage with traditional and
non-traditional stakeholders in ways that lead to increased impact for the


are good listeners who can see where deeper levels of thoughts and tacit
assumptions differ. Our messages to others are clear, and consider different

Mutual Accountability

can explain our decisions and how we have taken them based on our
organizational values. We are ready to be held to account for what we do and
how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity

scan the environment, anticipate changes, are comfortable with lack of clarity
and deal with a large number of elements interacting in diverse and
unpredictable ways.

Systems Thinking

view problems as parts of an overall system and in their relation to the whole
system, rather than reacting to a specific part, outcome or event in isolation.
We focus on cyclical rather than linear cause and effect. By consistently
practicing systems thinking we are aware of and manage well unintended
consequences of organizational decisions and actions.

Strategic Thinking and Judgment

use judgment, weighing risk against the imperative to act. We make decisions
consistent with organizational strategies and values.

Vision Setting

have the ability to identify and lead visionary initiatives that are beneficial
for our organization and we set high-level direction through a visioning
process that engages the organization and diverse external stakeholders.


are able to develop a high degree of self-awareness around our own strengths
and weaknesses and our impact on others. Our self-awareness enables us to
moderate and self-regulate our behaviors to control and channel our impulses
for good purposes.


all work to effectively empower and enable others to deliver the organizations
goals through creating conditions of success. We passionately invest in others
by developing their careers, not only their skills for the job. We provide
freedom; demonstrate belief and trust provide appropriate support. We give more
freedom and demonstrate belief and trust, underpinned with appropriate support.

to Apply

For full job description
and how to apply please follow the link Here

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