Finance Officer I Job in Kenya – NGO

Closing
date: April 30, 2021

JOB
TITLE:
 Finance Officer I**

REPORTING
TO:
 Finance Officer II**

LOCATION: Nairobi, Kenya

JOBS
SUPERVISED:
 None**

ASSIGNMENT
LENGTH:
 Two years, renewable by mutual
agreement

POSITION
SUMMARY:
 

The Population Council, Kenya is looking for a Finance Officer I to support
the day to day running of the finance department through payment processing as
per proper documentation and in-line with PC Kenya’s financial policies and
procedures, and regular filing and archiving of the financial documents as
appropriate.

KEY
RESPONSIBILITIES:

1. Financial Accounting

a. Verify invoices and other primary support documents for accuracy and
completeness before payment processing.

b. Prepare payment documentation and ensure necessary approvals and
documentation have been obtained.

c. Post processed payments into the ERP while ensuring accuracy in coding,
correct allocation of project and office expenditures.

d. Manage and reconcile of accounts payable monthly and ensure that payment
periods are adhered to and the Council is in good standing and does not hold
large amounts of unpaid liabilities.

e. Ensure that all office utility such as electricity, internet and
telephone costs are tracked monthly, paid and tracker shared with the
supervisor in a timely manner.

f. Ensure statutory deductions such as NITA, HELB, NHIF, NSSF, Provided
Fund are filed and paid before the due dates.

g. Process withholding tax and VAT for consultants and other suppliers.

2. Treasury Management

a. Initiate petty cash replenishment requests

3. Compliance.

a. Ensure compliance with Council policies and procedures and donor
requirements in execution of his/her duties.

4. Systems and Capacity Building

a. Support the optimization and usage of financial and operations systems
through ERP implementation and training

5. Document Filing and Archiving

a. Ensure all finance documents are filed daily and sequentially as per PC
filling system, files are clearly labelled and locked in the filing cabinets.

b. Ensure finance documents older than three years are archived and stored
in the warehouse.

c. Track document retrieval during audits, ensuring all sampled documents
are availed for audit and filed back.

  • Any other
    duties assigned by the supervisor.

QUALIFICATIONS,
KNOWLEDGE AND EXPERIENCE:

  • Bachelor’s
    degree with a major in accounting or finance, professional accounting
    qualification, CPA Section IV/ ACCA Level 3

  • Computer
    literate with significant experience in excel, accounting packages &
    Microsoft Dynamic Serenic system will be an added advantage.

  • Fluency in
    English Language both verbal and written

  • Demonstrated
    knowledge of online banking systems and at least 3 years’ experience in a
    busy accounting office preferably in an NGO

  • Demonstrated
    flexibility, ability to multitask, setting priorities, sense of urgency,
    positivity, and honesty

  • Ability to
    respond appropriately to unexpected requests and shifting priorities

  • Ability to
    work well independently within established guidelines, as well as part of
    a team.

  • Communicate
    effectively both verbally and in writing.

  • Good
    interpersonal skills

  • Good
    planning and organizational skills.

SALARY
and BENEFITS
:

Salary range between KES 148,892 – KES 179,772 per month, depending on
knowledge, skills, and experience. Excellent benefits package includes medical
and group life and personal accident insurance available immediately upon hire;
provident plan with employer contribution equal to 10% of annual salary, after
successful completion of the trial period. We strive to provide an environment
of professional growth and development.

How to
Apply

Qualified candidates
should send their resume and cover letter to: 
[email protected] by 30th April
2021.

Only shortlisted
candidates will be contacted. This is a national position and only Kenya
nationals will be considered. The Population Council, Kenya is an equal
opportunity employer.

The Population Council,
Kenya is an INGO which seeks to improve the well-being and health of current
and future generations and to help achieve a humane, equitable, and sustainable
balance between people and resources. We develop sustainable program solutions
that respond to girls’ educational needs and build their social, economic, and
health assets; improve sexual and reproductive health and rights; reduce HIV
transmission; prevent and respond to sexual and gender-based violence (SGBV);
assess various service-integration models and strengthen the evidence for
programs related to unintended pregnancy.

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