Finance Officer Job in Kenya

Position: Finance Officer

Grade: Scale 15 –
KIBU/ADM/2/2020 (1 POST)

Terms: contract period of five (5) years

Job Description

Reporting to the Deputy Vice-Chancellor (Administration, Finance
and Development), the Finance Officer shall on the overall be responsible for
the supervision and management of all administrative and operational functions
of the Office of the Finance Officer.


The Finance Officer shall be tasked with the following duties and
responsibilities among others:

  • Ensure the development of
    financial policies to ensure a standardized system of operations in the management
    of the University’s finances;

  • Budget preparation to ensure
    efficient and effective utilization of the University’s resources and
    submission of the budget to the parent ministry and the National Treasury
    within the statutory deadlines;

  • Preparation of financial
    statements to ensure compliance with the Constitution of Kenya, 2010, PFM
    Act, 2012, International Public Sectors Accounting Standards and Public
    Audit Act, 2003 for submission to the auditor General before the statutory

  • Preparation of the quarterly
    reports and financial statements for submission on or before the statutory
    deadline in line with the PFM Act, 2012;

  • Update the Council regarding
    changes in legislation or regulations that may affect the University’s
    business operations;

  • Ensure maintenance of the
    University assets register on both movable and immovable assets;

  • Setting up Internal controls to
    ensure minimization of errors, and frauds in the institution’s financial

  • Ensure adherence to financial
    regulations, policies, legislations, and applicable Accounting & ISO

  • Liaison with external and
    internal auditors on the audit of Institution’s books of accounts and
    maintenance a good working relationships;

  • Implements authorized and
    approved payments to facilitate activities of the University;

  • Supervision of Finance
    department staff to ensure assignments are carried out efficiently and
    effectively in order to maintain the set standards;

  • Coaching and mentoring of staff
    through assignment and guiding in execution of the activities to ensure
    high standards are met to satisfy interests of customers;

  • Liaison with Government
    Agencies and other institutions on financial matters to ensure timely disbursement
    of resources;

  • Ensure participation of Finance
    Department staff in continual education programs and career advancement;

  • Evaluation of staff in the
    Finance Department to ensure adherence to the performance targets; and

  • Perform any such other duties
    as may be assigned or delegated Deputy Vice-Chancellor (Administration,
    Finance and Development).


For appointment to this position one must have:

  • PhD, Masters and Bachelors
    Degree in a relevant area from a recognized University with 12 years
    working experience 3 of which as Deputy Finance Officer Scale 14 or its

  • OR Masters and Bachelors in
    a relevant area from a recognized University with 15 years working
    experience 5 of which as Deputy Finance Officer Scale 14 or its equivalent.

  • CPA (K).

  • Registered membership of ICPAK
    or an equivalent Accounting body.

  • Practical experience of ICT is
    mandatory at this level.

  • Consistently demonstrated
    outstanding qualities for leadership, coordination and organization
    capabilities at top management level.

  • ICT Competence.

How to apply:

Each application shall be accompanied by detailed Curriculum
Vitae, Copies of Relevant Academic and Professional Certificates, National
Identity Card or Passport, Testimonials and other relevant supporting
documents. Scanned copies of these documents must be attached to the email

Applicants must also submit the following current documents:

  1. Clearance from Kenya Revenue

  2. Clearance from Higher Education
    Loans Board

  3. Clearance from the Ethics and
    Anti-Corruption Commission

  4. Clearance from Credit Reference

  5. Criminal Investigation
    Department- (Certificate of Good Conduct)

  6. Letters of recommendation from
    at least three persons familiar with the applicant’s professional
    experience and character in general which should be sent to the address
    below by the application deadline.

All applications should clearly be marked with the Reference
Number of the Advertised position and submitted as follows:

  1. Ten (10) hard copies

  2. An electronic copy in PDF
    format by email be sent to the following email: [email protected]

Applications must be sent on or before 15th July, 2020 addressed

The Vice Chancellor,

Kibabii University,

P.O. Box 1699 – 50200

Bungoma, Kenya.


Dropped at

Kibabii University-Main

Administration Block,
Third Floor, Room ABA 308.

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