Front Office Administrator Job in Kenya

Front Office Administrator       

Location: Nairobi,

Reporting to: Operations
Manager and Directors,

Our client is an investment company that manages various business
premises by offering ultra-modern working spaces. They are looking to hire a
dedicated and resourceful Front office administrator to join their team.

Overall Job Purpose

You will be responsible for organizing all of the front office and
administrative activities that facilitate the smooth running of the business
Centre and working spaces. This will include but not limited to, making sure
that all the office premises equipment is maintained, relevant records are up
to date and that all administration processes work effectively.

Duties and Responsibilities

  • As the first point of contact
    for the business center you will welcome visitors, tenants and take calls
    in a warm and professional manner.

  • Ensuring the smooth and
    efficient running of the office by coordinating the maintenance, repairs,
    mailing, supplies, equipment, bills and office errands.

  • Provide general support to
    visitors and tenants including scheduling meetings and coordinating
    conference room bookings and usage.

  • Organize the office layout and
    order stationery and equipment.

  • Ensure that all tenants/suppliers
    are invoiced and receipts given on time.

  • Manage contract and price
    negotiations with office vendors, service providers and building managers.

  • Liaise with facility management
    vendors, including cleaning, catering and security services.

  • Plan in-house or off-site
    activities, like parties, celebrations and conferences.

  • Using a range of office
    software, including email, spreadsheets and databases to develop reports,
    presentations and updating the database system on a daily basis.

  • Managing the company’s marketing

  • Overseeing the recruitment of
    new staff including training and induction.

  • Delegating work to staff and
    managing their workload and output.

  • Writing reports and meeting
    minutes for senior management and delivering presentations.

  • Any other duties assigned by
    the directors.

Abilities, Skills and Qualifications

  • Diploma or a Bachelor’s degree
    in Business Management or a related discipline. Additional qualification
    in logistics, finance or marketing will be a plus.

  • Proven experience as an office
    manager, marketer or a front office manager will be a plus.

  • Proficiency in MS Office (MS
    Excel and MS Outlook, in particular)

  • Hands on experience with office
    machines (e.g. laptops, fax machines and printers)

  • Excellent time management
    skills and ability to multitask and prioritize work

  • Attention to detail and
    problem-solving skills

  • Strong organizational and
    planning skills in a fast-paced environment

  • A creative mind with an ability
    to suggest improvements.

How to apply

Interested candidates should attach a single
 containing the cover letter and CV. Quote
the job title (Front office Administrator) in the email subject and email 
[email protected] before 1st July
2020. Ensure you also indicate at least (2) professional referees and previous
salary on your CV only
.  This job ad is by Fanisi HR
solutions. Only those shortlisted will be contacted.
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