HR Officer at Kay Investment

Kay Investment Trade Limited is a Kenyan based company established in 2018 that specializes in distribution of Flormar range of products. As a distributor company, we will lead the trend of color cosmetic products in Kenya with competitive price and good quality product. The Flormar brand has became an indispensable brand for women with its yearly production of 120 million units, as well as its wide range of products consisting of blushes, foundations, eye-shadows, mascaras, lipsticks, nail polishes, accessories and skin care products.

Overall Purpose

Reporting to the Managing Director, the HR Officer will be responsible for administrative tasks relating to recruitment & selection, compensation & benefits administration, reward management, training & development, health & safety programs and ensuring compliance to internal and local employment regulatory policies, procedures and practices.


  • Develop and implement a HR strategy, policies & processes aligned with the organization’s corporate strategy, goals and targets for talent management and organizational development.
  • Devising and maintaining office systems, including data management and filing;
  • Screening phone calls, enquiries and requests, and handling them when appropriate;
  • Meeting and greeting visitors at all levels of seniority;
  • Develop and maintain a simple, clear and structured Human Resources Manual for the Organization.
  • Developing Job Descriptions & specifications in conjunction with line managers.
  • Coordinate implementation of all phases of recruitment from advertising, screening, shortlisting, interviewing, reference checks, orientation and final job placement.
  • Prepare offer letters, employee contracts, confirmation letters, promotion letters, transfer letters, dismissal letters and other forms of employee communication in compliance with labor law guidelines.
  • Prepare and maintain employee files; ensuring safe custody, accuracy, compliance and confidentiality.
  • Ensure planning, monitoring and appraisal of employee work results by line managers to coach and discipline employees; hearing and resolving employee grievances and counselling employees.
  • Administer compensation, benefits & performance management systems, and safety and recreation programs.
  • Effectively lead, advise and guide management; stakeholders and employees on people issues.
  • Monitor head count, efficiency and productivity of staff and advices on improvements.
  • Assist the line managers in setting quarterly and annual performance targets for all staff.
  • Ensure compliance to employment legal requirements.
  • Conduct exit interviews to identify reasons for employee termination.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • Carrying out background research and presenting findings;
  • Producing documents, briefing papers, reports and presentations;
  • Liaising with clients, suppliers and other staff.
  • Carrying out specific projects and research;
  • Responsibility for accounts and budgets;
  • Taking on some of the manager’s responsibilities and working more closely with management;
  • Deputizing for the manager, making decisions and delegating work to others in the manager’s absence;
  • Being involved in decision-making processes.


  • Bachelor’s degree in Business Management, Human Resource Management, Administration or Social Science from a reputable University.
  • Post-graduate diploma in Human Resource Management.
  • Member of the Institute of Human Resource Management.
  • Fully conversant with Kenya Labour and Employment Laws and practices.
  • Ability to maintain confidentiality, tact and discretion when dealing with people and records.
  • Demonstrable HR Generalist experience.
  • High integrity and dependability.
  • Ability to draft HR Operations Manual and Handbook
  • Ability to build and maintain productive working relationships in a multi-functional environment.
  • Strong presentation skills including excellent oral communication skills, passion to make yourself understood and engaging in a pleasant way all the time.
  • People Management skills a must.

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