Marie Stopes Kenya Logistics Officer Job
Logistics Officer Job, Logistics Job Vacancies In Kenya June 2021,
Position: Logistics Officer
Probation Period: 3 Months
Reporting to: Procurement & Logistics Manager
Marie Stopes Kenya (MSK) has been operational in Kenya for 35 years. It is the largest provider of family planning services and offers life-saving and life-enhancing services to men and women of all ages through a range or sexual and reproductive health service through its own clinic outlets, a network of franchise outlets, and the marketing of RH commodities. In addition, MSK has an MCH 24 bed nursing home in Nairobi.
Reporting to the Procurement and Logistics Manager, The Logistics Officer is a strategic role in the supply chain for MSK. This role requires an astute and highly dependable individual who will oversee the entire supply chain, from orders placed by the Procurement Department and warehousing to delivering materials to centres, commercial sales and outreach teams. The Logistics Officer will also be responsible for processing distribution requests, maintaining inventory, coordinating transport, maintaining databases and accurate records, managing inventory risks, maintaining positive supplier relations, managing supplier performance, management and disposal of obsolete items.
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNINTENDED BIRTHS AND PREGNANCIES and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
1. Coordinate and Track Shipments
Once warehouse order requests or purchase orders are issued, it is up to the Logistics Officer to manage the pulling and packing of materials and arrange appropriate transportation. Among the tasks that might need to be completed in this responsibility include freight consolidation, cost analysis, routing and scheduling. Logistic Officers must also track shipments to ensure they arrive on time and that shipment and delivery processes adhere to any pertinent regulations and MSK policies.
2. Manage Warehouse
The Logistics Officer is typically responsible for the storage of materials that are to be used by the field staff, commercial sales, marketing, and outreach teams. Warehouse management duties include maintaining inventory at both central warehouse and Centres, ordering shipping materials, proactively informing management and field staff of any eminent risks such as stock outs and expiries and managing the performance of the warehouse outsourced supplier and import/export clearing agents.
3. Analyse Supply Chain Systems
The Logistics Officer must ensure that all aspects of a logistics team, such as shipping, import/export, warehousing and procurement, are working together to fill orders and deliver materials on a timely basis. You will review all processes and systems and design and implement new plans and procedures as needed. You will also be responsible for creating and maintaining contingency plans.
4. Supplier Performance Management
The Logistics Officer will manage the performance of the outsourced warehouse service provider and track their performance against contracted Key Performance Indicators (KPIs) and ensure that quarterly and monthly performance meetings are held in a timely manner and any actions agreed in those meetings are followed up to conclusion. The logistics officer will also be expected to track the performance of local medical suppliers (Quality and Timely Delivery) on a monthly basis and provide feedback to the procurement staff members for decision making purposes.
5. Records Management
The Logistics Officer will manage and maintain all the accurate records that appertain to stock movements which are not limited to but include stock cards, inventory stock levels both at central warehouse and centres, goods received notes, goods dispatch notes and shall provide regular stock movement reports preferably monthly for both purchased goods and donations to be used for updating management and donors.
- Degree in Accounting, Business Management or a similar field preferred
- Proficiency in Microsoft Office, Purchasing, Warehouse Management and Fleet Management Software
- Strong communication and negotiation skills
- Good analytical and strategic thinking skills
- Supervisory skills
- Problem solving skills
- Business acumen
- Detail oriented
- Organization skills
- Attention to details
How to apply
Suitable and qualified candidates should email one document combining an application letter and CV to [email protected] on or before 18th June, 2021. The subject of the email should read Logistics Officer. Applications will be reviewed on a rolling basis. Do not attach certificates and testimonials. Marie Stopes Kenya is an equal opportunity employer and does not ask for fees at any stage of the recruitment process. Successful candidates must abide by MSI’s Antifraud & Bribery Policy and Safeguarding Policy, including protection of children and vulnerable adults. Only shortlisted candidates will be contacted.