Office / Admin Assistant Job in Nairobi, Kenya

Job Title: Office / Admin Assistant


Location: Nairobi

Department: Administration

Reports to: Managing Director

Salary: 20,000 – 25,000

Duties and Responsibilities

Tendering

·        
Identify and Manage all the
pre-qualifications and present them to the Management for review and approval.

·        
Sourcing for relevant tenders.

·        
Coordinate and communicate proposal
document delivery and costing requirements to meet proposal due dates while
raising, tracking and documenting issues.

·        
Ensures all relevant documentation
for bid proposals is complete and accurate.

·        
Ensure all technical, commercial and
contractual correspondence with Suppliers are efficiently addressed and closed
out.

·        
Prepare written proposals, financial
proposals and attach all the relevant documentation.

·        
Observe tender deadlines and deliver
before/on time.

·        
Contribution in cost and price
calculations.

·        
Coordination of tender reviews and
deadlines and adjust them to the frameworks given.

Sales and Marketing

·        
On the days you are not preparing
tenders you will be selling and marketing the company’s services.

·        
Social media marketing.

·        
Telesales and email marketing.

·        
Pre-planning weekly sales prospects.

·        
Networking, Cold calling and visiting
potential customers.

·        
Sending proposals.

·        
Record information on a database and
maintain clients’ databases.

·        
Target appropriate
customers-Facilities, premises, Companies, Healthcare, Hospitality, Commercial,
Industrial, Education etc.

·        
Negotiating the sales and clinching
business with clients

Administrative

·        
Assist with general office
administration functions.

·        
Compile and update the
bids/quotations register.


·        
Compile and check bids and quotations
with the administrative responsiveness criteria.

·        
Keep record of all approved
submissions in a file.

·        
Monitor validities of closed tenders.

·        
Write monthly reports on tenders
evaluated.

·        
Arrange bid committee meetings with
all role-players .

·        
Distribute adjudicated submissions to
relevant Units.

Requirements

·        
Degree in Sales and Marketing or
Business Management.

·        
Previous experience in Sales and
marketing (social media marketing will be an added advantage).

·        
Strong time-management and
organizational skills.

·        
Ability to coordinate several tasks at
the same time.

·        
Well-developed negotiation skills.

·        
Self-motivated and hardworking.

·        
Good understanding of the Tender
Management Process.

·        
Excellent communication and
negotiation skills in both written and spoken.

·        
Proficiency in Office Computer
applications.

Personal Attributes

·        
Result oriented

·        
Integrity

·        
Interpersonal Relations

·        
Self-driven

Key Skills

·        
Communication

·        
Analytical

·        
Planning

·        
Negotiation

·        
Customer care

·        
Computer literacy

How to Apply

Interested candidates are invited to
strictly email their cover letter and CV with the subject, Administrative
Assistant to [email protected] by 26th June 2020.

Only short listed candidates will be
contacted.

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