Office Administrator Job in Kenya

ONE (1)
POST         V/NO.3/2020

Salary Scale:   Ksh.69,660 – Ksh.92,970 p.m.          BAC ‘5’ 

Terms of Service:    Permanent & Pensionable

Requirements for Appointment: –

The Officer at this level will serve as
a secretary to the Chief Executive Officer.

For appointment to this grade, an
officer must have; –

  • served in the grade of Senior Office Administrator
    or in a comparable and relevant position in the Public Service for a
    minimum period of four (4) years;

  • A Diploma in Secretarial studies from the
    Kenya National Examination Council; OR

Business Education Single and Group
Certificates (BES & GC) from the Kenya National Examinations Council or
equivalent qualifications from a recognized Institution;

  • Shorthand III (120 W.P.M)

  • Typewriting III (50 W.P.M.)/ Computerized
    Document Processing III

  • Office Management III/Office Administration
    and Management III

  • Business English III/Communication II

  • Commerce II

  • Office Practice II

  • Secretarial Duties II

  • Certificate in Computer application skills;

  • Kenya National Secretaries Association

  • Certificate in Secretarial Course lasting not
    less than four weeks from the recognized institution.

  • Certificate in Computer application skills;

  • Meet requirements of Chapter 6 of the

Duties and Responsibilities: –

  • Manage petty cash by drawing up the budget and
    transactions, recording and replenishing to keep track of the financial
    resources within the section.

  • Oversee the proper use and operation of office
    equipment to ensure longevity of the equipment and that work is completed
    in an efficient and effective manner.

  • Ensure security of office equipment,
    confidential documents and records in order to preserve aspects of
    institutional memory and to determine how long to retain records, their
    capacity for re-use as evidence of activities, transactions, and
    decisions, by ensuring security is adhered to.

  • Attend to visitors/clients, including
    telephone calls and appointments by reflecting professionalism in order to
    create a good image of the college.

  • Maintain an office diary and travel itinerary
    for the Chief Executive Officer by ensuring time is allocated in advance
    to timelines to work on the project and ensure meetings are properly

  • Take oral dictation by ensuring a good test of
    spelling, writing, or language skills, when taking notes in meetings for
    correct recording of information in a timely and accurate manner.

  • Process word and data from manuscripts through
    the manipulation of input data with an application program to obtain
    desired output as an audio/video, graphic, numeric, or text data file for
    smooth flow of information within the College.

  • Prepare responses to general correspondences
    from prospective clients, staff and other key stakeholders of the College
    by ensuring all incoming correspondences reach the records office in a
    timely manner and circulated for immediate action.

  • Safeguard the integrity and confidentiality of
    data through the dispatch of documents to authorized staff and having a
    proper record in order to trace lost documents to ensure all information
    is preserved correctly.

  • Manage office protocol and etiquette by
    presenting practical, sound advice on common situations involving office
    etiquette in order to improve the institution’s image

  • Supervise office cleanliness and maintain
    office supply inventory, cleaning products and tools required for services
    for a clean and healthy environment.

How To Apply

Applications are invited from qualified
persons for the positions shown below.

Interested and qualified persons are
requested to apply to the: –

The Principal/CEO,

Bukura Agricultural College,

P.O Box 23-50105


Please Note:

  • Applicants should attach certificates,
    Curriculum Vitae and cover letter quoting the position and the reference
    Number on the envelope. It is an offence to give incorrect information in
    the application. Details of academic and professional certificates not
    obtained by closure of the advert should not be included.

  • Only shortlisted and successful candidates
    will be contacted.

  • Canvassing in any form will lead to automatic

  • Shortlisted
    shall be required to produce originals of their
    National Identity Card, academic and professional certificates and
    Clearance certificates during interviews.

  • It is a criminal offence to present fake

  • Serving officers shall be required to produce
    the original letter of
    to their current substantive post during
    the interview.

  • Bukura Agricultural College is committed to
    implementing the provisions of the Constitution – Chapter 232 (1) on fair
    competition and merit, representation of Kenyans diverse communities and
    affording equal employment opportunities to men and women, members of all
    ethnic groups and persons with disabilities.



Applications should reach the College on or before 29th May, 2020 latest 5.00 pm

(East African Time)
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