Personal Assistant Job in Kenya

Job title: Personal Assistant – Law
Firm


Supporting: Partner/Director

Location: Nairobi

Net Salary: 40k – 45k

Our client is a well-established law firm located in Nairobi. They
seek to hire a personal assistant who will have the primary role of offering
administrative support to the Partner. An ideal candidate should be mature and
have the ability to work in a fast-paced environment that require timely
decisions to be made and implemented. A positive attitude with a knack for
solving problems is critical for the performance of the job. The role may
involve travel out of the duty station from time to time.

  • Manage the Partner’s electronic diary, assessing
    the priority of appointments

  • Communicate and handle incoming and outgoing
    electronic communications on behalf of the Partner

  • Greet visitors graciously and in a professional
    manner, create a good personal image through a neat, clean, businesslike
    professional appearance and a positive, cheerful attitude

  • Answer phones in a pleasant, helpful and
    professional manner, direct all incoming calls to appropriate party
    promptly and efficiently, accurately recording messages and reliably
    passing messages to recipient in a timely manner

  • Be friendly and professional while managing heavy
    communications and calendar scheduling (requiring interaction with both
    internal and external executives and assistants, as well as consultants,
    customers, co-workers and the general public) to coordinate various
    complex meetings

  • Research and information gathering – writing a
    report on researched and gathered information

  • Organizing meetings and events – Coordination of
    customer’s complaints process

  • Minute taking and distribution of any important
    communication to members of staffs

  • Lead by example and demonstrate a desire to share
    expertise, knowledge, and skills with other team members

  • Manage travel arrangements for the partner
    whenever undertaking business trip (including visas/accommodation)

  • Process Partner’s correspondence, ensuring that
    incoming correspondence is dealt with by the Partner /or on behalf of the
    Partner, or other staff as appropriate

  • Maintain Partner’s office systems, including data
    management and filing as well as Maintain records of Company’s contacts

  • Screen calls, inquiries and requests, and deal
    with them when appropriate

  • Assist Partner in researching and following up
    with action on matters which fall within the Partner’s responsibility –
    chasing responses, triggering follow-up action

  • Produce documents, briefing papers, reports and
    presentations for the Partner

  • Organize meetings and ensure that Partner is well
    prepared for those meetings, preparing agendas, pre-meeting briefings and
    meeting papers

Qualifications

  • Bachelor’s degree in Business Administration or
    its equivalent

  • Minimum five (4) years’ experience in a similar
    position in a busy environment

  • Excellent planning and organizing skills

  • A pleasant personality with positive attitude

  • Outstanding communication skills

  • Discreet, confidential and with high level of
    integrity

  • Demonstrated ability to work and deliver
    effectively under pressure

  • Mature and able to work effectively with teams

How To Apply

If you are up to the challenge, possess the necessary
qualification and experience, please send your CV only quoting the job title on
the email subject (Personal Assistant – Law Firm) to [email protected] by
or before Friday 24th July 2020.
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