Personal Assistant Job in Kenya

Job title: Personal Assistant – Law
Firm



Supporting: Partner/Director

Location: Nairobi

Net Salary: 40k – 45k

 Our client is a
well-established law firm located in Nairobi. They seek to hire a personal assistant
who will have the primary role of offering administrative support to the
Partner. An ideal candidate should be mature and have the ability to work in a
fast-paced environment that require timely decisions to be made and
implemented. A positive attitude with a knack for solving problems is critical
for the performance of the job. The role may involve travel out of the duty
station from time to time.

  • Manage
    the Partner’s electronic diary, assessing the priority of appointments

  • Communicate
    and handle incoming and outgoing electronic communications on behalf of
    the Partner

  • Greet
    visitors graciously and in a professional manner, create a good personal
    image through a neat, clean, businesslike professional appearance and a
    positive, cheerful attitude

  • Answer
    phones in a pleasant, helpful and professional manner, direct all incoming
    calls to appropriate party promptly and efficiently, accurately recording
    messages and reliably passing messages to recipient in a timely manner

  • Be
    friendly and professional while managing heavy communications and calendar
    scheduling (requiring interaction with both internal and external
    executives and assistants, as well as consultants, customers, co-workers
    and the general public) to coordinate various complex meetings

  • Research
    and information gathering – writing a report on researched and gathered
    information

  • Organizing
    meetings and events – Coordination of customer’s complaints process

  • Minute
    taking and distribution of any important communication to members of staffs

  • Lead
    by example and demonstrate a desire to share expertise, knowledge, and
    skills with other team members

  • Manage
    travel arrangements for the partner whenever undertaking business trip
    (including visas/accommodation)

  • Process
    Partner’s correspondence, ensuring that incoming correspondence is dealt
    with by the Partner /or on behalf of the Partner, or other staff as
    appropriate

  • Maintain
    Partner’s office systems, including data management and filing as well as
    Maintain records of Company’s contacts

  • Screen
    calls, inquiries and requests, and deal with them when appropriate

  • Assist
    Partner in researching and following up with action on matters which fall
    within the Partner’s responsibility – chasing responses, triggering
    follow-up action

  • Produce
    documents, briefing papers, reports and presentations for the Partner

  • Organize
    meetings and ensure that Partner is well prepared for those meetings,
    preparing agendas, pre-meeting briefings and meeting papers

Qualifications

  • Bachelor’s
    degree in Business Administration or its equivalent

  • Minimum
    five (5) years’ experience in a similar position in a busy environment

  • Excellent
    planning and organizing skills

  • A
    pleasant personality with positive attitude

  • Outstanding
    communication skills

  • Discreet,
    confidential and with high level of integrity

  • Demonstrated
    ability to work and deliver effectively under pressure

  • Mature
    and able to work effectively with teams

How to Apply

If you are up to the
challenge, possess the necessary qualification and experience, please send your
CV only quoting the job title on the email subject (Personal Assistant – Law Firm)
to [email protected]
 by or before Friday
24th July 2020.
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