Programmes Coordinator Job in Kenya

Vacancy:
Programmes Coordinator


About
ICS SP

We work towards a better future for children. Together with families,
communities and other stakeholders we initiate programmes that create safe and
nurturing environments for them. We are looking for individuals with a passion
to make a positive difference in the lives of children and young people to join
us in our journey of building stronger, capable and connected families where
children are well nurtured and enabled to realize their hopes and aspirations.
Visit www.icsafrica-sp.org to
know more about us.**

Job
Function: Programmes Coordinator


Location:
Kisumu

Reports
to: Head of Programmes

Purpose
of function

To translate ICS strategy into action by managing program office,
initiating and undertaking fundraising initiatives, organization marketing,
networking with donors and other stakeholders at country and county level,
developing projects , managing grants for partner CBOs and local NGOs and
providing leadership and management at the program Office.

Roles
and responsibilities

Program
Coordination and Implementation

  • Works with
    the team to develop short and long-term plans for the projects

  • Manage,
    supervise and control multiple project through project life cycle.

  • Implement
    assigned program activities as per approved plans

  • Monitors
    progress, ensures adherence and evaluates performance

  • Coordinates
    project activities with interrelated activities of other country programs,
    departments or staff to ensure optimum efficiency and compliance with
    appropriate policies, procedures and specifications

  • Reviews
    and prepares periodic reports, financial reports and records on project
    activities, progress, status or other special reports from management or
    outside agencies

  • Conducts
    first line evaluation of program effectiveness to develop improved
    methods, analyses results and recommends and/or takes appropriate action

  • Guides
    project actions by researching, developing writing and updating documents,
    practices, toolkits and guidelines

  • Collates
    lessons learnt, success factors and facilitates dissemination as
    necessary, including providing content to the Communication unit for the
    development of materials

  • Ensures
    that all projects documentation is updated and uploaded to organizational
    systems on a timely basis

  • Continuously
    update training and user guide information for tool and resourcing
    process.

Partner
Planning and Reporting

  • Maintain
    partner relations and coordinates planning and reporting to ICS, based on
    stipulated timelines

  • Maintain
    project calendar and milestones.

  • Reviews
    the reports from partners, collates lessons learnt, success factors and
    facilitates dissemination as necessary including providing content to
    communication unit for the development of materials

  • Reviews
    partner progress and financial reports and highlights areas of concern
    vis-à-vis the performance indicators agreed upon

  • Maintains
    records of partner requests and/or complaints and makes follow ups to
    ensure they are addressed

  • Supports
    the responsible government officials in planning, coordinating quality,
    timely effective preventive and responses, development of quality child
    protection services

  • Maintains
    effective interface with government authorities and partners as well as
    broader network of stakeholders who can contribute to create and nurture
    safe environment for children

Networking,
Fundraising and Resource Mobilization

  • Develops
    and maintains productive relationships with key individuals in relevant
    government ministries, civil society, counterpart institutions and NGOs,
    foreign and local NGO community, and other donors

  • Develops
    content for proposals, project concepts and communication materials for
    visibility and fundraising

  • Carries
    out research to identify potential resources to support implementation of
    ICS programs

  • Develops
    and implements strategies for mobilizing resources and raising funds for
    ICS projects and activities

  • Represents
    the organization in meetings, conferences and networks as assigned

Human
Resource Management

  • Supervises
    project staff by articulating performance and behavioural expectations,
    displaying model behaviour, maintaining open lines of communication and
    being clear about roles and relationships

  • Organizes
    meetings on regular basis with designated staff to foster positive
    relationships

  • Supports
    staff in formulating performance objectives and indicators and conducts
    performance reviews

  • Supports
    staff in meeting desired performance deliverables

  • Supports
    development of staff by initiating mentorship and coaching processes

  • Coordinates
    recruitment of staff, community volunteers and deals with general HR
    issues.

  • Proactively
    identifies and resolves staff conflicts and concerns

Financial
Management

  • Coordinates
    preparation and timely submission of the financial reports to management
    and donors

  • Scrutinizes
    funds requests by staff and partners and approves or recommends them as
    appropriate

Requirements

  • At least 5
    years proven programme experience (with at least 2 years at supervisory
    level)

  • Extensive
    understanding of development and programming trends globally and in Africa

  • Strong
    project management and administration experience

  • Solid
    understanding on planning, budgeting and project reporting

  • Strong
    interpersonal, communication and presentation skills

  • Able to
    manage self and, guide and lead employees to ensure appropriate programme
    management processes are being used

  • Basic
    degree in social sciences /development studies/ community development or
    related disciplines

How to
Apply

If you are a
professional with a passion to make a difference in children and young people’s
lives, send your application letter and resume to 
[email protected]. Deadline for
submitting applications is 
31st July 2020. Only shortlisted candidates will be contacted. Please
indicate the position you are applying for as the subject of your email
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