Project Coordinator Job in Nairobi, Kenya

International Planned Parenthood
Federation (IPPF) Africa Regional Office

Project Coordinator – EU Gender and
Humanitarian Project

IPPF Africa Regional Office seeks a
Project coordinator to manage and lead the implementation of a new sub-regional
EU- gender funded project in Cameroon, Chad, Sudan and Mali.

The project’s aim is a to contribute
to the protection of sexual and reproductive health and rights (SRHR) of women
and girls, specifically refugees, internally displaced persons (IDPs) and
returnees living in Forgotten Crisis settings.

Department: External Relations Advocacy and

Location: Nairobi

Responsible to: Head, External Relations and

Remuneration p.a: US$ 30,241

JOB PURPOSE: IPPF Africa Regional Office
seeks a Project coordinator to manage and lead the implementation of a new
sub-regional EU- gender funded project in Cameroon, Chad, Soudan and Mali.

The project’s aim is a to contribute
to the protection of sexual and reproductive health and rights (SRHR) of women
and girls, specifically refugees, internally displaced persons (IDPs) and
returnees living in Forgotten Crisis settings.

The position is expected to manage
all technical and financial aspects of this project, while liaising with IPPFAR
partners and key stakeholders of the project including implication of women and
girls, specifically refugees (Cameroon, Chad, Sudan), IDPs (Mali, Sudan) and
returnees (Chad) as well as host communities, National and local authorities and
structures responsible for supporting refugees/IDPs/returnees.

The position is accountable for the
achievements of the IPPFAR EU- gender funded project’s expected results as
provided for in any relevant/approved restricted funding project documents


Please describe the main activities
undertaken by the post holder. The list need not be exhaustive but should
reflect the most important features of the post.

Project cycle management;

Manage the project following
recommended EU and IPPF ARO project cycle phases, including planning,
implementation, monitoring, evaluation and reporting

Manage the subcontracts with the
consortium and CSO partners of the project

Lead the development and support the
implementation of countries plan of action including processes and tools
adapted to advocacy and communication

Support the development and the
implementation of the overall monitoring and evaluation plan including the
operational research

Coordinate project steering committee
meetings and effectively represent IPPF ARO in project working groups and
planning meetings

Support the overall technical
assistance strategy for CSO’s capacity strengthening

Support project to build strategic
partnerships with thematic agencies and clusters working in the project
communities, including with Media and Private

Coordinate communication between all
partners and with the donor.

Financial management and Grants
management ;

Collaborate with the accounting team
for the development, implementation and tracking of IPPF ARO and partner/CSO
budgets, cashflow plans, and development of variation reports

Develop and implement with the
support of the accounting team, co-funding and pre-financing strategies for
IPPF ARO and partners, and implement resource mobilization activities to fill
financial gaps

Develop, supervise and track IPPF
ARO’s and partners/CSO’s workplans

Manage Grants by ensuring timely
disbursements of funds and adherence to agreed activities and objectives in the
signed contracts and enforce partners’ accountability

Ensure e compliance with EU/IPPF ARO
rules and regulations by all partners/CSO and preempted problems, and advise
senior management on solutions and recommendations

Provide technical assistance to
partners in complying with EU and IPPF ARO administrative and financial

Gender and SRHR in Humanitarian ;

Support the implementation of the
overall Theory of Change of the project based on an ecological model for a
gender transformative approach

Support the development and the
implementation tailored Protection from Sexual Exploitation and Abuse

Support project staff and partners to
collaborate and provide comprehensive client-centred package for SGBV
prevention and response, essential SRH services and livelihoods programs

Support countries efforts to
strengthen mechanism, policies and legal framework in forgotten crisis that
protect, respect and promote women and girl’s rights

Spearhead an active role for the
project participation at the relevant meetings and processes in relation with
safety, security, prevention and support clusters at national, regional and
international level

Monitor news, trends and policy
developments affecting the key outputs of the project and develop /adapt advocacy
materials and tools to keep main actors

Strengthen advocacy and communication
skills of Project Champions Partners and CSO.

Reporting ;

Collaborate with accounting team to
develop financial reports, and support expenditure verification audits

Collaborate with the M&E officer
to routinely monitor the programme implementation, performance and compliance
of EU grants both at country and Africa Regional Office levels

Develop technical results-based
reports to IPPF ARO and EU.


Ensure proper documentation and
promotion of the project best practices at national regional and international

Build and maintain positive
relationships with all members of staff, and contacts within and outside the

Undertake any other duties that might
be assigned by the supervisor.


Staff responsibilities carried by the
job holder:

Management of a small team of staff
and consultants

Advisory responsibilities carried by
the job holder

Advise IPPF ARO Regional Director,
senior management and project steering committee on project management ; as
well as on emerging political issues affecting SRHR on the African continent ;

Advise research partner on research

Advise CSO, Partners and Media on the
development and implementation specifics strategies within the framework of the

Advice capacity building
partners/consultants on methodology and curriculum development.

(Please describe the likely educational/training background of the post holder)

Master’s degree in Gender, project or
business management, social sciences, law sociology or any related field

A Bachelor’s degree in combination
with two additional years of qualifying experience may be accepted in lieu of
the advanced University Degree.

describe the minimum level of professional experience required to fulfil the

Minimum of 4 years professional
experience with a Master in the field of SRHR, gender and /or Humanitarian
project in non-profit organization

6 years relevant work experience with
a Bachelor’s degree.

SKILLS and functional competencies
(Please describe the skills which will be applied in the post, including

Fluency in English and French –
knowledge of Arabic is an asset

Strong project cycle management
experience including monitoring and evaluation, budgeting, financial and
technical reporting

Strong experience in grants and
compliance management, especially with EU rules and regulations

Ability to advocate and influence
humanitarian procedures and policies

Experience and knowledge of
humanitarian response initiatives in the region is highly desirable

Knowledgeable of SRHR needs and
challenges in humanitarian post crisis or protracted settings is desirable

Knowledgeable in policies and
practices in Africa about sexual and reproductive health and rights and women’s
rights preferred

Skills in data research and
statistical analysis, as well as demonstrated knowledge in qualitative and
quantitative monitoring is required

Working knowledge of national,
regional and continental government structures and multi-lateral institutions
in Africa

Effective report writing and
communication skills

Excellent interpersonal skills to
maintain and develop positive relationships

Tactful and diplomatic with strong
influencing and negotiating skills

Strong leadership and people
management skills

Very good computer skills including
Office and SharePoint.

characteristics of effective job performance, e.g. Sound judgement, ability to
maintain confidentiality)

Willing and able to travel
extensively, at country level and internationally

Able to work in difficult fast paced
work environment

Ability to prioritise and deliver
outstanding and complex work requirements

Ability to plan, pre-empt and meet

Sensitive to different and diversity
of cultures,

Subscribe to IPPF’s vision and values
including respect of diversity, inclusiveness, social justice and

*Salary will be negotiated depending
on the candidate’s experience and skills for the position.

How to Apply

Interested individuals should submit
a CV and a 1-page cover letter to: [email protected]

Closing date: Monday 11 May 2020.

If you do not hear from us by 31st
July 2020, please assume that your application was not successful.

IPPF offers a wide range of benefits
and is an equal opportunity employer.

Applications are particularly
encouraged from women, people living with disability and people openly living
with HIV.

IPPF has been made aware of various fraudulent vacancy announcements
circulated via e-mail from websites falsely stating that they are issued by or
in association with IPPF. These correspondences, which may seek to obtain money
from the recipients of such correspondence are fraudulent and IPPF does not
charge a fee at any stage of the recruitment process (application, interview,
meeting, processing, training or any other fees).
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