PROJECT MANAGEMENT SPECIALIST (SUPPLY CHAIN COMPLIANCE MONITORING)

MAJOR DUTIES AND RESPONSIBILITIES

1. PROGRAM MANAGEMENT 50%

● Serves as a COR/AOR and/or Activity Manager for health logistics and supply chain programs/projects/activities awarded through the Health Office, providing financial and programmatic oversight to ensure contracts and grants achieve anticipated results, and are linked to and enhance attainment of the Health Office, Mission, and USG objectives.

● Conducts site visits as required in order to monitor progress, and to provide technical and programmatic recommendations to ensure effectiveness, efficiency and judicious use of U.S. Government (USG) funding.

● Maintain standards, documents, and processes which supply chain best practices and meeting USAID KEA’s expected standards including accountability.

● Contribute to supply chain planning and facilitate compliance related meetings and build contractual compliance, and internal standards awareness.

● Reviews commodity supply requests for a demonstrated understanding of the need to identify gaps, training opportunities, new documentation and process improvements on compliance monitoring.

● Participate in the development and implementation of systems that result in improved county supply chain operational efficiency and reduced organizational risk for USAID procured commodities.

● Analyze trends and collects statistics on supply chain compliance at central and regional warehouses and submit quarterly reports on operational risks to the county supply chain lead as well as USAID supply team for action.

● Verify corrective actions and implementation of corrective tasks is completed.

● Assist in training of county and health facility staff on supply chain compliance best practices, policies and procedures and ensure GOK and USAID regulations are met and adhered to.

● Monitor internal and external auditing processes and platforms, summarize key issues and timely files risks reports to the supply chain team for action.

2. TECHNICAL GUIDANCE 30%

● Shares best practices among USAID, USG and other stakeholders to strengthen health logistics and supply chain systems improvement.

● Provides technical guidance to the host country government in coordinating health supply chain systems support, supply planning, forecasting, quantification and programming.

● Provides input to the USAID Mission and host country government on strategic decisions and policy formulation to strengthen supply chain management, including transparency and accountability.

● Provide technical guidance and coordination to Health Office colleagues to ensure development of key systems that effectively integrate across the entire health portfolio.

● Provides guidance to Health Office colleagues to monitor the achievement of milestones of IPs supporting health logistics and supply chain system implementation.

● Supports host country efforts to ensure health supply chain systems fully integrate with key commodity management and information systems that will allow end to end data visibility.

3. REPRESENTATION AND REPORTING 20%

● Represents the Health Office, Mission, and USG at national and/or international technical and programmatic meetings, within various working groups, and in consultations with other social sector donors, government officials, and IPs.

● Represents supply chain issues in interagency discussions involving senior leadership from USAID, CDC, other interagency partners, the PEPFAR Coordination Office and the U.S. Embassy.

● Represents supply chain issues to senior host country officials to ensure strong coordination and accountability by all relevant actors in the supply chain system.

● Contribute to key annual and mid-term planning reporting documents including the Country Operational Plan, Operational Plan, Congressional Budget Justifications, Quarterly, Semi-Annual and Annual Progress Reports.

● Prepare ad hoc reports as required for the Mission, USAID/Washington, Office of Global AIDS Coordinator (OGAC), donor coordination groups, and others.

● Provides feedback to the Office Chief, Mission Director, Ambassador and others, as required about prepared talking points and/or speeches, and supports the preparation of briefing papers, presentations, and coordinates site preparations for VIP site visits.

● Coordinate with USG agencies in on HIV and related commodities management to guide and oversee procurement via the current USG supply chain mechanism. This includes forecasting, quantification, and procurement of commodities, such as antiretroviral and anti-tuberculosis medicines, male circumcision kits, devices and supplies, and HIV test kits, as needed for the implementation of the overall health portfolio and to ensure adequate stock monitoring at site and above-site levels.

Participate in workshops, special committees, and other fora as a technical advisor on logistics and supply chain management.

How to apply

How to Apply

Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com

Step 2: Complete the job application questionnaire at www.myjobsinkenya.com The applicant must answer all the questions in the Questionnaire.

Step 3: Internal Applicants/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents and upload to MyJobsInKenya.com

OR

External Applicants/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Upload all the documents to MyJobsInKenya.com

Note to Applicants:

  1. Applications must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com as stated in Section IV.

  2. Submissions will only be accepted through www.myjobsinkenya.com Late and Incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position. The closing date for receipt of applications is indicated above.

3. USAID DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING) AND DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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