Senior Project Officer- West Pokot County

Position: Senior Project Officer

Department: Project Implementation Unit

Direct hierarchy: Area Coordinator

Contract duration: Fixed term

Location: West Pokot County, Kenya

Starting date: August, 2020

Background on ACTED

ACTED (Agency for Technical Cooperation and Development) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a Senior Project Officer in West Pokot County, Kenya.

Job Purpose: The Senior Project Officer ensures the implementation of all project activities and prepares written materials and progress reports on field activities. He will contribute to effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. He reports directly to the Project Manager and works closely with the field team.

Duties and Responsibilities

Programming :-

1.1 Project Planning

a) Prepare the work plan and time schedules for implementing the DRR and Livelihoods activities;

b) Support the identification and planning of technical skills and requirements to implement the project as per relevant standards.

1.2 Project Implementation Follow-up

a) Coordinate and implement day to day DRR and Livelihoods activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project(s) implementation;

b) Ensure DRR and Livelihoods activities are on time, target and budget, using effective M&E systems to reach desired impacts;

c) Assist the Project Manager to trouble-shoot any unforeseen challenges during the project implementation;

d) Provide regular and timely updates on progress and challenges to the Project Manager and other team members;

1.3 Documenting and Compliance

a) Keep record of all DRR and Livelihoods activity documents, in particular beneficiary list, completion certificates, attendance sheets, etc.;

b) Help maintaining a beneficiary master database containing all beneficiary registration and baseline information as well as the DRR and Livelihoods activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;

c) Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.

1.4 Beneficiary Engagement and Accountability

a) Adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;

b) Select the beneficiaries benefitting from DRR and Livelihoods activities;

c) Communicate ACTED’s Complaints and Response Mechanism target communities and participate in solving complaints related to the project in coordination with the AMEU.

1.5 Internal Coordination

a) Participate in project coordination meetings with the whole project team.

1.6 External Coordination and Stakeholder Engagement

a) Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation;

b) Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings;

c) Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others.

1.7 Partner Management

a) Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements;

b) Refer partners to relevant ACTED staff to support and/or train them in FLATS procedures where relevant;

c) Participate in review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration, and ensure that any issues or disputes are resolved in a timely manner.

1.8 Security

a) Ensure that each member of the DRR and Livelihoods team is aware of security issues, policies, SOPs and they follow them accordingly.**

1.9 Grant Management

a) Ensure adherence to donor procedures by project staff;

a) Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for [sector] activities

b) Participate in communication activities through the regular collection of pictures and stories related to project activities;

c) Participate in new proposal development processes through the provision of expert programmatic advice related to contextual knowledge.

Qualifications/Skills Required

a) A Bachelor’s degree or Master Degree in a relevant field such as Animal Health Development studies, Disaster Risk Management Climate Change adaptation or related fields.

b) Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes

c) Previous experience in implementing Disaster Risk Reduction (DRR) projects

d) Experience working in the Arid and Semi-Arid Lands (ASALs) will be an asset

e) At least 4 to 5 years of working experience in high management position.

f) Demonstrated communication and organizational skills;

g) Ability to train, mobilize, and manage both international and national staff

h) Flexibility and ability to multi-task under pressure;

How to apply

Qualified candidates are invited to submit their detailed curriculum vitae and cover letter as a single document i.e. the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 7th August 2020 with the subject line as; Application for Senior Project Officer. Note that applications sent without this exact subject line will not be shortlisted.

Please note:

  • Only the shortlisted candidates will be contacted.
  • Selection will be on rolling basis and ACTED reserves the right to hire before the deadline.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.

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