Strategic Information ( S.I ) Lead / Data Clerk at PCEA Chogoria Hospital

Chogoria hospital was started by the Scottish missionaries back in 1922 with the help of Mr and Mrs. Irvine being in charge. Chogoria hospital is on a side-road that branches off Embu – Meru highway about 2km from the highway. Chogoria hospital was built in a serene environment around 200km north of Nairobi city.

Location: Chogoria

Job Description

Reporting to the Program Coordinator, the S.I Lead’s job purpose is to provide client data through maintaining  service registers, conducting regular data quality assessments activities, providing accurate and timely facility reports and support the facility to run basic data analysis for decision making at the Hospital’s Comprehensive Care Unit.


  • Offer Constant training and mentorships to users in all departments, i.e. Pharmacy, CCC, MCH TB clinics, Laboratory, HTS   and all points   of care services on the use of IQ Care and any other HIV related EMR’s
  • Ensure accurate data is entered by the providers, in liaison with CHAK SI TA, identify data validation queries and periodically run them, draw and implement    action plans to correct gaps.
  • Prepare monthly/quarterly   DQA action plan to be shared to CHAK SI TA
  • Conduct routine weekly Data quality audit and corrective/preventive plans and monitor progress. This should mainly check on data completeness, ensure all encounter forms are used appropriately and completely filled.  The progress to be shared with the site staff (CCC staff)
  • Generate accurate reports as needed from time to time, daily, weekly, bi-weekly, monthly etc. to the facility as well as the program. This involves using SQL to extract IQ Care data. Support the facility Records and Information Department   in effective reporting through the National reporting systems including DHIS2, Laboratory Information Systems etc.
  • Communicate data quality issues effectively with the relevant staffs in clinic forums routinely.
  • Systems support, i.e. troubleshooting of systems and network, access controls, data confidentiality, data security, integrity, and systems backups etc
  • Any other duty as may be allocated form time to time


  • Diploma in Health Records and Information Management from a recognized medical Training College.
  • Certificate of Registration from Association of Medical Records Officers’ Kenya (AMRO-K).
  • Proficiency in computer packages like MS Excel, MS Word, MS PowerPoint.
  • Data analysis and interpretation skills.
  • Working experience in a recognized Hospital an added advantage
  • Over 2 years working experience in a busy Comprehensive Care Centre highly desirable
  • Ability to work under pressure and to provide timely reports
  • High efficiency in records management
  • Should be self-motivated.
  • Should have good interpersonal and communication skills(both verbal and written)

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