Terms of Reference – Consultant Information System Management Expert to Support AU-IBAR

Location: Nairobi
Submission Deadline: 26th August 2019 at 17:00 Hrs Local time.


The African Union Inter-African Bureau for Animal Resources (AU-IBAR) is a specialized technical office of the Department of Rural Economy and Agriculture (DREA) of the African Union Commission (AUC). AU-IBAR is mandated to support and coordinate the sustainable development and utilization of animal resources (livestock, fisheries and wildlife) to enhance nutrition and food security and contribute to the wellbeing and prosperity of the people in the Member State of the AU. AU-IBAR accomplishes its mandate through supporting and empowering the African Union Member States and the Regional Economic Communities (RECs). AU-IBAR’s vision is of an Africa in which animal resources contribute significantly to the reduction of poverty and hunger. Founded in 1951 to study the epidemiological situation and fight rinderpest in Africa, AU-IBAR’s mandate covers all aspects of animal resources, including livestock, fisheries and wildlife, across the entire African continent, but fills a unique and strategic niche by working at continental and regional levels, with the RECs being key partners.

AU-IBAR led a cross-section of stakeholders in the livestock sector in Africa to formulate the Livestock Development Strategy for Africa (LiDeSA), a 20 year framework for the collective and coordinated development of the livestock on the continent. The strategy was approved by the AU Heads of States and Governments of the AU in January 2015. In line with its mandate and efforts in promoting evidence based decision making, AU-IBAR also developed the Animal Resources Information System (ARIS) in order to support data generation and management by all AU-MSs, the RECs and by its various units at the continental level. The third version of the system has just been developed and tested and is being piloted in AU-MSs through training of National focal points.

The ARIS system will also be a major tool in the implementation of the LiDeSA, and the European Union supported Sustainable Development of Livestock for Livelihoods in Africa (Live2Africa) project. AU-IBAR is applying part of the funds to employ experts in various disciplines to support the implementation of Live2Africa. In this regard, AU-IBAR seeks the services of a Consultant information management expert with a broad range of competencies in both animal resources development and information system to provide technical support to AU-IBAR, RECs and Member States to not only prepare evidence based animal resources strategies, but to also support Member States in data collection and management to monitors the implementation of the strategies. The consultant will be required to not only manage the information system, but also train specific focal points from AU-MSs and the RECs to use the system and to generate and share information and AR knowledge. In addition will also provide support for publication of the PARYB and provide specific technical support to Member States on content management and public sharing of information through the ARIS.


The objective of the consultancy is to provide technical support to enhance the implementation of key aspects of the animal health and knowledge management components of the Live2Africa project and the relevant AU-IBAR programmed intervention as provided in its 2019 and 2020 approved budgets.


  • Coordinate the final testing of the ARIS 3 by the ARIS team to ensure that it operates reliably;
  • Coordinate the handing over of the system to AU-IBAR management.
  • Customize the continental, RECs and MSs administrative divisions and group platforms and Portals in ARIS3 in collaboration with the affected AU-MSs and RECs;
  • Organize and carry out training for 10 AU-MSs, 5 RECs
  • Conduct one training for Head users at AU-IBAR and provide data management support to AU-IBAR units
  • Provide backstopping, support and advise to MSs and RECs;
  • Ensure the transfer of modules and data from the current ARIS2 to the new ARIS3;
  • Develop report structures from the data within the system;
  • Support publication of the 2006, 2007 and 2008 editions of the PARYB;
  • Support collaborative engagement with the OIE on establishment of Interoperability/data sharing between ARIS and WAHIS international
  • Support collaborative engagement with RECs that have in-house information systems on data sharing between their information system and ARIS;
  • Supervise part of the 1 year period of warranty for the new ARIS-3 system and ensure that all possible bugs and challenges are resolved by the system developers.
  • Prepare the draft ToR for the system maintenance after the expiration of the warranty period.

Expected Outputs and Deliverables

The following are the expected outputs:

  • An inception report including the methodology and the work plan to undertake the tasks;
  • Produce the formal handing report of the functional ARIS3 and the relevant manuals of the system to AU-IBAR management;
  • Demonstrate the customized group platforms and Portals of the continental, RECs and MSs;
  • Training report of at least 10 national, 5 regional and continental focal points and/or Head users;
  • Report of backstopping provided to MSs (where applicable);
  • Demonstrate the modules and data transferred from the ARIS2 to the new ARIS3;
  • Demonstrate reports generated from the system;
  • Produce data to support publication of the 2006, 2007 and 2008 editions of the PARYB and produce draft of the publications;
  • Demonstrate (where applicable) the features developed for interoperability with the World Animal Health Information system (OIE/WAHIS) and the relevant RECs;
  • A compilation of bugs resolved and warranty report (as at end of contract);
  • Service management of the ARIS3 draft agreement;
  • Detailed technical report(s) submitted upon completion of each of task.
  • A final report on the assignment


The candidate must have at least a degree in any area of animal resources. Additional post graduate qualification(s) will be an added advantage.

General Professional Experience

  • At least 10 years of proven experience in public and/or private sector animal health services management at national, regional and/or continental levels.
  • A good understanding of the Animal Resources Information system (ARIS) is mandatory.
  • Good knowledge of data related issues and relevant contents on Animal health, animal production and other areas of animal resources in Africa
  • Experience in conducting and facilitating training on ARIS and information systems in general.

Specific Professional Experience

  • Proven experience on Information system management and specifically on the ARIS. Knowledge of WAHIS, LIMS will be added advantages.
  • A deep understanding of animal health and animal production sectors with at least three years’ experience in supporting the generation and management of animal resources at national, regional or continental levels.
  • Experience in the publication of animal resources data and information
  • Experience in organizing and facilitating trainings on data collection and management

Skills and Competencies

  • Excellent oral and written communication skills
  • Self-starter with the ability to strategically plan own work and to work independently, with minimum supervision, to high professional standards
  • Knowledge and experience of using participatory approaches

Language Requirement

  • Proficiency in English with a working knowledge of Arabic, French or Portuguese.

Gender Mainstreaming

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Duty Stations

The consultants will be stationed in Nairobi with travel on specific assignments agreed with the AU-IBAR Management.


The duration of this assignment is 6 months. The selected candidate should be available to undertake this assignment with minimum delay.


The remuneration for this Consultancy is a fixed amount of USD 8,275.62 per month. Expenses for missions will be covered separately in accordance with the applicable African Union Commission rules and regulations.

Evaluation Criteria

The applications will be evaluated on the basis of the relevant technical qualifications, experience and competence of the candidates.

Application Deadline

The deadline for submission of proposals is 26th August 2019, 17.00 hours, Nairobi Local Time.

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